My College Authority Virtual Assistant

Great Assistant•Dallas, OR

7d•$30•Remote

About The Position

My College Authority is seeking a proactive, highly organized Virtual Assistant to bring structure, follow-through, and accountability to a fast-moving, relationship-focused business. The role involves working closely with a collaborative leader to ensure ideas, client commitments, follow-ups, and action items are turned into organized next steps and consistently completed. The ideal candidate will be aligned with the company's core values: Be Collaborative and Growth Minded, Create a Shadow-Level Client Experience with Empathetic Efficiency, Be Accountable and Resourceful, and Ensure Four-Way Workability (Business, Team, Student, Parent). This position is crucial for maintaining organization and driving tasks to completion.

Requirements

Excellent verbal and written communication skills
Highly organized and detail oriented with excellent follow-through and the ability to close open loops
Proactive and able to anticipate what needs to happen next
Able to take big picture ideas and turn them into clear, organized, actionable steps
Takes ownership and brings solutions rather than waiting for instructions
Resourceful, solution focused, and comfortable finding different ways to solve problems
Comfortable working independently, making appropriate decisions, and knowing when to ask for guidance
Confident communicator who will ask questions and speak up when something doesn't make sense
Warm, responsive, professional, and empathetic when communicating with clients, partners, and team members
Able to keep systems, tasks, and processes organized and up to date while creating structure and accountability
Adaptable and comfortable working with a fast moving, idea driven leader
Tech savvy and quick to pick up new tools and software
Must be able to pass a background check

Nice To Haves

Experience with Google Workspace
Experience with GoHighLevel
Experience with Slack
Experience with Zoom
Experience with ChatGPT
Experience with College Planner Pro

Responsibilities

Reviewing Zoom summaries and completed consultations to identify action items and next steps
Preparing materials and information before and after consultations
Adding meeting recaps and client information to the correct GoHighLevel account
Turning action items into tasks, routing them to the appropriate person, and completing assigned items
Reviewing incoming emails, text messages, and client needs to identify what requires action
Following up on open tasks, moving items forward, and closing open loops
Managing GoHighLevel contact records, calendars, opportunities, and payments
Helping set up and maintain project management and communication tools
Documenting repeatable processes and creating SOPs