Virtual Assistant

Pavago

20h • Remote

About The Position

We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across a fast-moving business. This is not a basic admin role — you will act as a remote operations partner, helping the client stay organized, responsive, and focused on high-value work. If you’re someone who is organized, proactive, and reliable, this role is built for you.

Requirements

• 1–2 years experience as a Virtual Assistant, Administrative Assistant, or Operations Support role
• Proficiency in Microsoft Office
• Proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar)
• Strong time management and multitasking ability
• Reliable internet and remote work setup
• Highly organized and detail-oriented
• Ability to manage multiple tasks without dropping the ball
• Clear and professional communication skills
• Proactive and doesn’t wait for instructions
• Reliable, responsive, and accountable

Nice To Haves

• CRM experience: HubSpot / Salesforce / Zoho CRM
• Familiarity with QuickBooks / Xero
• Experience supporting Founders
• Experience supporting Startups
• Experience supporting Remote teams
• Experience managing multiple clients or executives

Responsibilities

• Manage calendars, meetings, and scheduling across time zones
• Coordinate calls and ensure smooth daily planning
• Draft and send professional emails, documents, and communications
• Prepare meeting notes and track follow-ups
• Update and maintain records in HubSpot, Salesforce, Zoho CRM
• Manage spreadsheets and operational trackers
• Organize digital files in Google Drive, Dropbox, SharePoint
• Conduct online research on competitors, vendors, and market insights
• Turn research into structured summaries and presentations
• Support ad hoc and project-based tasks
• Respond to basic client inquiries or route appropriately
• Communicate with vendors and track outstanding items
• Ensure follow-ups are completed on time
• Assist with invoicing and expense tracking
• Light bookkeeping (if required)
• Update project management tools: Trello, Asana, Notion, Monday.com

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed