Virtual Assistant

Pavago

15h•Remote

About The Position

We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across multiple business functions. This is not a passive admin role. You’ll act as a reliable execution partner, ensuring tasks are completed on time, communication stays organized, and nothing falls through the cracks. If you’re highly organized, proactive, and comfortable handling multiple responsibilities — this role fits you well.

Requirements

1–2 years of Virtual Assistant, admin, or operations support experience
Strong proficiency in: Microsoft Office / Google Workspace
Excellent written and verbal communication skills
Strong time management and organizational ability
Reliable internet and ability to work independently

Nice To Haves

Experience with CRMs: HubSpot / Salesforce / Zoho
Familiarity with: QuickBooks, Xero
Experience supporting: Founders, Startups, Remote teams
Handling multiple clients or executives simultaneously

Responsibilities

Manage calendars, schedule meetings, and coordinate across time zones
Organize inboxes, respond to emails, and flag priorities
Draft professional communication (emails, memos, documents)
Prepare meeting notes and track follow-ups
Maintain records in: Google Sheets, Microsoft Excel, CRMs like HubSpot / Salesforce
Keep data accurate, updated, and well-structured
Organize files across: Google Drive, Dropbox, Microsoft SharePoint
Conduct research on: Competitors, Vendors, Market insights
Compile findings into structured summaries or presentations
Support ad hoc requests and small projects
Respond to client inquiries or route them appropriately
Follow up with vendors and track outstanding items
Ensure clear, timely communication across stakeholders
Assist with: Invoicing and expense tracking, Light bookkeeping (if required)
Maintain project trackers in: Asana, Trello, Notion, Monday.com
Keep workflows organized and updated