Virtual Executive Assistant

MCI Careers•,

2d•Remote

About The Position

MCI is seeking a highly organized, professional, and detail-oriented Virtual Executive Assistant to join their remote team. This role will provide high-level administrative support to senior leadership, ensuring the efficient management of executive priorities and day-to-day operations. Key responsibilities include managing complex calendars, coordinating meetings, arranging domestic and international travel, preparing expense reports, handling confidential information, and supporting various administrative and operational initiatives. The Virtual Executive Assistant will serve as a trusted partner to executive leaders, ensuring tasks and projects are completed accurately and on time. The ideal candidate is proactive, resourceful, and exceptionally organized, with outstanding time management and communication skills. They should be capable of working independently, exercising sound judgment, and anticipating the needs of executives with minimal supervision. Contributions will play a critical role in enhancing productivity, streamlining operations, and providing seamless support to the leadership team.

Requirements

Proven experience as an Executive Assistant or Personal Assistant (within a BPO preferred)
Excellent command of English
Has excellent judgment in handling confidential information with discretion.
Knowledge of office management systems and procedures
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Have a wired, high-speed internet connection (Download speed of 20Mbps+)

Responsibilities

Managing a complicated and busy schedule
Performing planning, logistics, and operations work
Provide comprehensive administrative support
Coordinate individual and group travel
Handle confidential and sensitive information with appropriate judgment and discretion
Providing administrative support in a variety of capacities, including data entry, assisting with the completion of assigned projects, event/meeting planning, filing, mail handling, and processing of letters/correspondence
Organize meetings summits from start to finish
Phone call screening, correspondence and document preparation, bill payment, record keeping
Various errands as needed
Create and maintain personal action items, to-do list, and follow up and follow through pro-actively maintaining and providing status updates
Be comfortable with Chief of Staff level duties and/or Project Management
Be comfortable with procurement and/or logistics-level duties