Virtual Assistant - 65843580457
About The Position
We are seeking a highly organized, proactive, and trustworthy Virtual Assistant to support a growing custom home building and remodeling company. The role supports day-to-day administrative, operational, and communication tasks across sales, marketing, pre-construction, and project operations. The Virtual Assistant will provide key support to the leadership team and broader operations staff, manage multiple priorities, and work independently with minimal supervision in a fast-moving environment. The ideal candidate will take ownership of administrative follow-up, help reduce inbox overload, and provide dependable operational support while communicating professionally with internal team members and external contacts.
Requirements
- Strong administrative or executive assistant experience.
- Excellent written English communication.
- Highly organized with strong follow-through.
- Able to work independently and manage multiple priorities.
- Comfortable supporting several team members and departments.
- Professional, reliable, and detail-oriented.
- Discreet with sensitive company and client information.
Nice To Haves
- Client-facing communication skills.
- Experience working with construction, remodeling, home building, or similarly operational businesses.
- CRM experience, especially Buildertrend.
- Familiarity with invoicing, expenses, and bookkeeping-adjacent workflows.
- Experience preparing reports or tracking operational metrics.
- Bilingual in English and Spanish.
- Familiarity with construction administration workflows.
- Exposure to systems like Adaptive and/or QuickBooks-linked processes.
Responsibilities
- Manage and triage a busy email inbox, prioritizing, sorting, and responding to emails as appropriate.
- Support lead follow-up and appointment scheduling.
- Update and maintain CRM records, pipelines, and job information.
- Prepare reports and gather data for weekly company meetings.
- Assist with quote follow-up, document collection, and administrative coordination.
- Support communication with vendors, subcontractors, and trade partners.
- Assist with HR-related administrative tasks and onboarding support.
- Assist with pre-construction and project management coordination.
- Support invoice and expense workflows as needed.
- Help organize company goals, task tracking, and internal reporting.
- Provide general administrative support to leadership and operations team members.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
