Vessel Documentation Assistant (OA)

U.S. Coast Guard • Falling Waters, WV

3d • Onsite

About The Position

These GS-0303-6/7 positions are with the U.S. Department of Homeland Security, U.S. Coast Guard, National Vessel Documentation Center (NVDC), in Falling Waters, West Virginia. The positions are assigned to the Commercial Vessel Documentation Division (NVDC-1) and/or the Recreational Vessel Documentation Division (NVDC-2), and focus on commercial documentation, recreational documentation, or elements of both. The role reviews and records instruments related to vessel transactions, maintains records for public inspection, and issues documents for all geographical areas of the United States.

Typical work includes researching precedent decisions and regulations; providing information by telephone and assisting applicants with documentation forms; preparing correspondence explaining standard transaction requirements or recommending corrections to erroneous submissions; signing routine correspondence; awarding official numbers when properly completed Coast Guard applications are submitted; preparing correspondence, reports, forms, and other documents using office automation equipment; and ensuring subordinate clerical staff receive, review, route, and log incoming materials.

A one-year probationary period may be required. The position requires a public trust clearance and the ability to type at least 40 words per minute. All qualification requirements must be met by the vacancy announcement's closing date.

Requirements

• U.S. citizenship.
• Must be registered or exempt from Selective Service.
• Must successfully pass a background investigation and obtain a public trust clearance.
• Must be able to type at least 40 words per minute.
• For GS-06: at least one year of specialized experience equivalent to GS-05 in the federal sector, such as using database systems to process information, assisting customers with application processes and sending letters or emails, and researching application issues and routing applications appropriately.
• For GS-07: at least one year of specialized experience equivalent to GS-06 in the federal sector, such as using database systems to process information, assisting customers with application processes and sending letters or emails, researching application issues and routing applications appropriately, and typing correspondence using Microsoft Word or other processing software.
• Time-in-grade requirement must be met by the vacancy announcement's closing date.
• All qualification requirements must be met by the closing date of the announcement.
• Federal salary payments must be made by direct deposit.
• Current or recent covered political appointees in the Executive Branch must disclose that information to the HR Office.

Responsibilities

• Review and record instruments related to vessel transactions.
• Maintain records for public inspection and issue vessel documentation for all geographical areas of the United States.
• Research files of precedent decisions and regulatory material to complete assignments.
• Provide information by telephone and assist applicants in preparing documentation forms.
• Prepare correspondence describing requirements for standard transactions or recommending action to correct erroneous submissions.
• Sign routine correspondence.
• Award official numbers when a properly completed Coast Guard application form is presented.
• Type correspondence, reports, forms, and other documents using office automation equipment and, as applicable, typewriters.
• Ensure subordinate clerical staff receive, review, and route incoming correspondence, applications, reports, and documents, and log and route materials for review or action.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Long-term care insurance
• Retirement plan
• Thrift Savings Plan
• Flexible Spending Account
• Employee Assistance Program
• Personal leave days
• Paid federal holidays
• Flexible work schedules
• Tuition reimbursement
• Transportation subsidies
• Uniform allowance
• Health and wellness programs
• Fitness centers
• Employee training and developmental opportunities
• Disabled veteran leave for eligible veterans

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed