Vendor & Rates Coordinator

Redwood Coast Regional Center•Ukiah, CA

80d•$50,400 - $70,920

About The Position

The Vendorization and Rates Coordinator works with Community Service Managers, the Director of Community Services, other agency staff, and the State Department of Developmental Services to vendor new services, update existing vendorizations, establish rates, and maintain agency records and files. The role covers Redwood Coast Regional Center vendors as well as services vendored by other regional centers and used by RCRC clients. The coordinator also supports audit preparation by reviewing selected charts and checking compliance with statutes and regulations. The coordinator assists with developing new services, provides technical assistance to prospective and existing vendors, and maintains vendorization and rate-setting policies and procedures to keep them current and compliant with state law and regulation. Duties include verifying licenses, credentials, degrees, and other required information; training Community Services and other agency staff on changes to relevant laws and regulations; and corresponding with vendors as needed. The position requires working knowledge of, or aptitude to learn, pertinent law and regulation, including California Code of Regulations Titles 17 and 22 and the Welfare and Institutions Codes, and the ability to stay current with changes. The coordinator helps complete Community Services Department contracts by preparing final written contracts, ensuring appropriate staff review, timely distribution and return of signed contracts, filing, and delivery of copies to stakeholders. The position maintains tracking tools and works closely with Fiscal Department staff to support accurate and timely information exchange relating to contracts, vendorizations, rate setting, and computer data entry. The coordinator may also help coordinate, schedule, and contact service providers for Quality Assurance Evaluations. The position is supervised by the Director of Community Services in the Community Services Department. Work is scheduled Monday through Friday, 8:30 a.m. to 5:00 p.m., for 37.5 hours per week. Travel, potentially including overnight trips, is required. The work involves extensive sitting in office settings, meetings, and occasional travel, as well as frequent walking and standing and occasional lifting up to 15 pounds, bending, stooping, reaching, and stretching. Reasonable accommodation is available. The position also requires working in a fast-paced environment and sometimes handling complex and potentially stressful situations.

Requirements

Graduation from high school or a GED is required.
Four years of related experience in administrative work, record keeping, contracts, computer databases, or similar functions; an associate or bachelor’s degree may substitute for two years of experience.
Knowledge of office methods, practices, and equipment.
Knowledge of computers, including word-processing and database software.
Professional and effective interpersonal skills and the ability to maintain good working relationships.
Ability to establish priorities and meet deadlines.
Ability to prepare reports, letters, memos, and other professional correspondence.
Strong teamwork skills.
Ability to learn and implement California laws and regulations pertaining to vendorization and rate setting, including pertinent provisions of California Code of Regulations Titles 17 and 22 and the Welfare and Institutions Codes.
Excellent verbal and written communication skills.
Ability to work in a fast-paced environment and cope at times with complex and potentially stressful situations.
Ability to meet the position’s physical demands, with reasonable accommodation where applicable.

Nice To Haves

Associate’s degree or equivalent college experience.
Experience in contract writing.
Ability to keyboard 55 words per minute.

Responsibilities

Work with Community Service Managers, the Director of Community Services, agency staff, and the State Department of Developmental Services to vendor new services, change existing vendorizations, establish rates, and maintain records and files.
Support audit preparation by reviewing selected charts and checking compliance with statutes and regulations.
Assist in developing new services and provide technical assistance to prospective and existing vendors.
Maintain vendorization and rate-setting policies and procedures so they remain current and compliant with state law and regulation.
Verify licenses, credentials, degrees, and other required information for vendorization and rate setting.
Train Community Services and other agency staff on changes and updates to laws and regulations governing vendorization and rate setting.
Correspond with vendors as needed to fulfill the position’s duties.
Prepare final written contracts generated by the Community Services Department; ensure appropriate staff review, timely distribution and return of signed contracts, filing, and provision of copies to stakeholders.
Maintain contract and other tracking tools.
Coordinate with Fiscal Department staff to ensure smooth, accurate, timely, and complete information exchange for contracts, vendorizations, rate setting, and computer data entry.
Assist with coordinating and scheduling Quality Assurance Evaluations and contacting service providers.
Travel as required, including possible overnight trips.