Vendor Support Coordinator (16-Month Contract)

Clearway•Vaughan, ON

106d•CA$50,000 - CA$60,000•Onsite

About The Position

The Vendor Support Coordinator will act as the primary contact for any vendor support inquiries for all projects and pursuits associated with Clearway Construction. The Vendor Support Coordinator will be the liaison between vendors and the estimating team, ensuring accurate and up-to-date vendor information and supporting project needs. This role oversees multiple inboxes, assists with procurement quality, and organizes digital records. The Vendor Support Coordinator will ensure smooth vendor interactions and will support project closeouts while completing additional tasks as needed by senior management. The Vendor Support Coordinator will report directly to the Manager, Preconstruction Services. This position will be a 16-month contract role to cover a maternity leave. Location: Clearway's Head Office – Maple, ON. Hours of Operations: 8:00 am to 5:00 pm

Requirements

High School Diploma
At least 2 years of experience in administrative role required
At least 1 years in Sales, preferred
Proficiency in Excel, Outlook, Microsoft Word, PowerPoint
Excellent computer skills, prepare and track correspondence, charts, tables, graphics, spreadsheets
Organizational and analytical skills
Have excellent communication skills
Able to work productively with minimum supervision
Professional demeanor and customer care oriented
Proficient in written and oral English with strong interpersonal and communication skills.
Must be legally eligible to work in Canada – no work permit sponsorship is available for this position

Nice To Haves

At least 1 years in Sales

Responsibilities

Maintain the vendor list by entering new customer information including updates as required.
Supporting Estimators with Vendor requests by creating new project in third-party software, including but not limited to changes and vendor information.
Assist with uploading and distributing project changes to department and vendors.
Coordinate department meetings and accurately maintain meeting minutes.
Manage multiple email inboxes and re-directing or escalating as necessary.
Updating and making necessary changes to the vendor solicitation portal to reflect current information and data.
Manage estimating projects including but not limited to: downloading addendums and updating project date changes.
Providing the Pre-Construction Administrative Supervisor with report on engagement for each awardable project.
Act as the primary contact for vendor support.
Manage and procure standard pricing.
Assist with the scope assignment process management.
Contribute to procurement quality and related tasks.
Contact Vendors to obtain missing information or answer any queries.
Managing and organizing any records with digital and physical filing.
Creating new project folders while maintaining accurate document control.
Support the Estimating department with project closeout.
Complete additional assignments and responsibilities as requested by Senior Management.