Facilities Coordinator (12-Month Contract)

WSP•Vancouver, BC

1d•CA$52,000 - CA$76,200•Hybrid

About The Position

As a Facilities Coordinator, you will play a key role in ensuring WSP workplaces across Canada are safe, functional, and well-managed. Supporting our Facilities Management team, this role contributes directly to operational excellence, employee experience, and health and safety outcomes across multiple office locations.

Requirements

A minimum of 5 years’ experience in a similar facilities or workplace services role
Availability for weekend and overtime work, with access to a personal vehicle
Intermediate to advanced proficiency in MS Word, Excel, and Outlook, including document formatting and production
Experience working within a large organization
Excellent customer service skills with strong communication and relationship‑building abilities
Demonstrated commitment to providing quality service and professional work
Strong organizational and time‑management skills with the ability to manage multiple priorities
A proactive, enthusiastic, and collaborative approach, combined with the ability to work independently
Adherence to company systems, policies, procedures, and guidelines
Commitment to confidentiality, ethical behaviour, and professional conduct

Responsibilities

Overseeing, coaching, and supporting Facilities Administrative Specialists
Helping design and implement office policies and procedures for proactive and scheduled maintenance of all areas and equipment
Assisting with facility moves, restructures, and restacking activities
Overseeing and coordinating assigned secondary sites and, in emergency situations, supporting other locations within the region
Assisting with all facility‑related matters including contractors, maintenance, repairs, service interruptions, and signage
Attending Joint Health and Safety Committee meetings and assisting in identifying, initiating, and coordinating corrective actions to maintain office HSE standards, including serving as a management representative when appropriately trained
Managing and distributing ad‑hoc facility assistance requests from the business
Acting as liaison with building owners to communicate day‑to‑day issues such as fire drills and elevator outages
Overseeing, managing, and delegating security access systems and office assets including workstations, offices, lockers, and vehicle parking
Assisting the Facilities Manager in monitoring and managing costs to meet budget and acting as Facilities Manager in their absence
Tracking all employee movement within facilities
Working with the facilities team to maintain tidy, safe, and functional working environments
Ensuring adequate kitchen and lunchroom cleaning supplies are maintained
Managing and maintaining all company fire extinguishers and first aid kits
Keeping floor plans updated for onboarding, offboarding, and vacancy management