Vendor Registration Coordinator

Hard Rock Hotel & Casino Ottawa

4d•Hybrid

About The Position

Under the supervision of the Vendor Registration Supervisor, the employee will be responsible for the coordination and processing of vendor registration applications for Hard Rock International, Seminole Hard Rock Support Services, and Seminole Gaming and any other entity / property assigned by the Head of Purchasing or the Director of Administration. Employee will also have direct contact with suppliers/vendors during the review process of such vendor registration applications.

Requirements

Organizational and time management skills
Able to prioritize daily work
Detail-oriented
Ability to deliver a service level which creates an atmosphere that provides a professional and positive experience to our suppliers / vendors and team members.
Commitment to routinely go above and beyond in the accomplishment of position responsibilities in an effort to play a role in the achievement of organizational goals.
Must project a professional appearance.
Ability to read and understand all applicable policies and procedures.
Must be able to complete standard forms and reports.
High school diploma or equivalent GED.
Vendor-related experience or an equivalent combination of education and/or work experience a plus.
Computer systems required
Working knowledge in Microsoft Excel and Word programs.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Must be able to communicate effectively in English with guests and associate, specific to position duties and responsibilities, including the interpretation of technical manuals and legal documents.
Level of proficiency and the ability to operate computer and software programs.
Must have working knowledge of Microsoft Office.

Nice To Haves

Knowledge in the use of the Infinium program and Cobblestone a plus.

Responsibilities

Must adhere to the Seminole Gaming, Hard Rock International, and Seminole Hard Rock Support Services policies, processes and procedures as defined by the appropriate jurisdiction.
Process vendor registration applications, renewals, updates, and terminations accurately and timely.
Maintain vendor master database with high data integrity.
Track and manage vendor documents including applications, ACH forms, annual fees, and insurance certificates.
Ensure vendors remain compliant and in good standing.
Maintain logs and tracking systems for compliance status.
Manage shared inboxes and respond to inquiries professionally.
Coordinate with Purchasing, Accounting, and Compliance.
Deactivate vendor or user records as required.
Meet strict reporting deadlines and regulatory requirements.
Maintain knowledge of policies and procedures.
Promote a professional and service-oriented environment.
Maintains a clean, safe, hazard-free work environment within area of responsibility.
Conducts themselves in accordance with all Gaming Commission Regulations and Seminole Tribe of Florida policies and procedures.
Perform additional duties as assigned.
Process new and renewal vendor registration applications / requests and assuring accuracy, including but not limited to annual invoicing, vendor information updates
Communication with management
Vendor registration visibility and awareness
Document management and tracking
Property/administration level document compliance