Vendor Management Specialist - Temporary

SchoolsFirst Federal Credit Union•Tustin, CA

1d•$30 - $45

About The Position

The Vendor Management Specialist assists in maintaining a Vendor Management Program that complies with applicable laws, rules, regulations, and guidelines, including GLBA, NCUA Part 748, and FFIEC guidelines. The role works with senior management, credit union partners, vendors, and other third parties, and supports vendor risk assessment and oversight throughout the vendor lifecycle, from pre-onboarding through offboarding. The specialist reviews contracts and non-disclosure agreements, rates vendors according to risk and business relationship, conducts due diligence and ongoing monitoring, tracks and helps mitigate findings, and maintains centralized electronic vendor documentation and tracking. The position also reviews vendor security reports and financial statements, reports findings to management, supports ATM lease renewals, and assists with annual high-risk vendor reporting and audits and examinations. The role requires a high school diploma or GED and a bachelor's degree in a related field or equivalent years of experience, along with 1–3 years of relevant experience. The position is temporary and has a scheduled 40-hour workweek.

Requirements

High school diploma or GED required.
Bachelor's degree in a related field or equivalent years of experience required.
1–3 years of prior relevant experience required.
Knowledge of credit union laws, rules, and regulations.
Proficient written and oral communication skills, including strong negotiation skills.
Ability to communicate effectively with others in a positive and professional manner.
Personal computer skills and proficiency with Microsoft programs.
Ability to multitask and prioritize projects and duties effectively.
Excellent follow-through skills and sound business judgment.

Nice To Haves

Certified Regulatory Vendor Program Manager (CRVPM®) Level 1 preferred.

Responsibilities

Assist in maintaining a Vendor Management Program that ensures compliance with applicable laws, rules, regulations, and guidelines.
Review and analyze new and renewing contracts and non-disclosure agreements to assess third-party risk.
Rate potential and existing vendors according to risk and level of business, and identify appropriate due diligence activities.
Participate in key phases of vendor lifecycles, from pre-onboarding through offboarding.
Track vendor onboarding findings, assess resulting risk for management, and collaborate with stakeholders on mitigation.
Maintain centralized electronic files and tracking systems for vendor contracts and documentation, and update relevant records.
Work with credit union management to obtain and maintain a list of vendors used across departments.
Assist in maintaining vendor selection procedures for hiring and contracting with vendors.
Evaluate potential and existing vendors through due diligence and ongoing monitoring reviews.
Review vendor security reports such as SSAE16/SOC reports, document findings, report to management, and escalate serious security concerns as needed.
Communicate with Business, Information Technology, and Information Security teams to validate questionnaire responses and address requests related to controls in standards and governing policies and procedures.
Read, interpret, and analyze vendor financial statements; calculate financial ratios; and report findings and their significance to management.
Effectuate renewals of existing ATM leases.
Interact and negotiate professionally with credit union partners, vendors, and other third parties.
Assist in preparing an annual summary report of high-risk vendors for the Supervisory Committee.
Support Internal Audit and Examiners during internal, external, and regulatory examinations.
Work with business unit owners and vendors to identify and mitigate risk through contractual insurance requirements.
Perform other duties as assigned.
Comply with regulatory compliance and assigned training requirements, including applicable BSA regulations.