Director, Vendor Management

Advatix, Inc.•, (Multiple States)

About The Position

The Director, Vendor Management leads the end-to-end vendor strategy and day-to-day management of the supplier base for a national 6,000-store remodel program. The role is accountable for onboarding, contracting, performance, and cost control across hundreds of vendors, including general contractors, fixture and millwork suppliers, signage, lighting, flooring, HVAC/MEP trades, logistics, and specialty installers. The program delivers remodels at a pace of dozens of stores per week. The Director owns the program’s data backbone in a heavily analytical, Excel-intensive role. They build and maintain vendor scorecards, cost models, capacity plans, and rollout trackers to keep thousands of concurrent work orders on schedule and on budget, turning a broad vendor landscape into a controlled, measurable, repeatable operation. The role leads a team of vendor managers, analysts, and coordinators and works closely with Construction, Facilities, Store Operations, Finance, Legal, and the PMO. The candidate must be able to work on Pacific time.

Requirements

10+ years of progressive vendor management, procurement, or supplier-program experience.
5+ years of experience leading teams.
Proven experience managing a high-volume portfolio of hundreds of suppliers on a large, multi-site program, such as retail rollout, construction/remodel, facilities, or a comparable program.
Expert-level Excel skills, including advanced formulas, pivot tables, Power Query, scenario/what-if modeling, and large-dataset management; these skills will be assessed during interviews.
Demonstrated success negotiating MSAs, rate cards, and volume pricing across multiple trade or spend categories.
Strong command of vendor KPIs, SLAs, scorecarding, and performance governance.
Excellent stakeholder management and executive communication skills.
Bachelor’s degree in supply chain, Business, Construction Management, Finance, or a related field, or equivalent experience.
Must be able to work on Pacific time.

Nice To Haves

Direct experience supporting a national retail remodel, new-store rollout, or multi-site construction program involving 1,000+ locations.
Familiarity with construction and facilities trades, including fixtures, millwork, signage, lighting, flooring, MEP/HVAC, and general-contractor management.
Proficiency with procurement or project-management platforms such as Coupa, SAP Ariba, Procore, or Service Channel, and BI tools such as Power BI or Tableau.
Professional certification such as CPSM, CPM, PMP, or equivalent.
Master’s degree or MBA.

Responsibilities

Own the overall vendor management strategy for the remodel program, segmenting suppliers by trade, region, spend, criticality, and risk.
Build and maintain a qualified vendor network capable of supporting the remodel cadence across regions and store formats.
Establish vendor tiers and capacity models to match supplier throughput to rollout schedules and prevent bottlenecks.
Lead sourcing events, including RFPs and RFQs, and negotiate master service agreements, rate cards, and volume-based pricing.
Manage vendor onboarding, qualification, insurance and compliance verification, and activation at program scale.
Coordinate concurrent vendor activity across thousands of active and upcoming store work orders, ensuring sites are appropriately resourced.
Establish and enforce vendor playbooks, scopes of work, and service-level agreements to drive consistency across locations.
Serve as the senior escalation point for vendor performance, capacity, quality, and delivery issues that threaten the rollout schedule.
Design and maintain Excel models for vendor scorecards, cost-to-complete, capacity planning, rate-card analysis, and rollout forecasting.
Build dashboards and trackers using tools and methods such as pivot tables, Power Query, XLOOKUP/INDEX-MATCH, nested logic, and what-if modeling.
Consolidate vendor, cost, and schedule data into a single source of truth and produce executive-ready reporting on spending, performance, and program health.
Conduct cost variance, budget-versus-actual, and savings analyses; identify and quantify cost-reduction and consolidation opportunities.
Partner with PMO and IT to transition critical models into scalable procurement or project-management systems and BI tools as the program matures.
Define and govern vendor KPIs and SLAs, and conduct regular business reviews and performance scorecarding.
Ensure vendors comply with contractual, insurance, safety, licensing, and regulatory requirements across jurisdictions.
Manage supply, capacity, and single-source risks and develop contingency and backup-vendor plans.
Partner with Construction, Facilities, Store Operations, Finance, Legal, and the PMO to align vendor activity with the master remodel schedule.
Lead, coach, and develop vendor managers, analysts, and coordinators; set workload allocation and performance standards.
Communicate program status, risks, and recommendations to senior leadership using clear, data-driven narratives.