Specialist - Vendor Management

Altice USA•Town of Oyster Bay, NY

8d•$43,427 - $71,344

About The Position

Optimum is seeking a Specialist - Vendor Management to manage vendor payments, contracts, and Business Access Agreement (BAA) processes. The role covers payment processing and reconciliation, vendor onboarding, contract administration, and records management. The specialist partners with Finance, Accounts Payable, and Vendor Management teams to support compliance, accurate expense coding, proper approvals, efficient vendor service, and mitigation of operational and contractual risks.

Requirements

High school diploma, GED, or equivalent required.
Three or more years of experience in vendor management, accounts payable, or general accounting preferred.
Proficiency with Microsoft Office Suite and Google Workspace, strong Outlook skills, and advanced Excel experience, including PivotTables.
Experience with financial accounting and enterprise resource planning systems, including Oracle.
Ability to work independently, manage competing priorities, meet deadlines, and stay organized.
High accuracy and attention to detail when reviewing financial and contractual documentation.
Working knowledge of basic accounting principles and accounts payable processes.
Experience managing vendor relationships and reviewing vendor documentation, including Forms W-9 and W-8.
Strong understanding of contracts as they relate to invoice processing, vendor payment terms, and contractual terms and conditions.

Nice To Haves

Bachelor’s degree preferred.
Three or more years of experience in vendor management, accounts payable, or general accounting preferred.

Responsibilities

Oversee the BAA Payables mailbox and respond promptly and accurately to internal and external vendor account inquiries and requests.
Track, document, archive, and verify transactions, and follow up on approvals to support timely and accurate processing via Upload.
Coordinate and process Upload batches according to Business Access agreement terms and established procedures.
Maintain Business Access agreements in designated network files and ensure current, executed agreements are properly archived and accessible.
Reconcile weekly payment trackers against the Oracle Payables system and ensure payments comply with vendor payment terms and conditions.
Partner with the Business Planning team to ensure expenses are coded according to Finance directives.
Work with Vendor Management leadership, Corporate Accounts Payable, and Financial Systems teams to ensure payables-system approvers and their approval and signature authority levels are properly established.
Follow company policies, procedures, processes, and internal controls when processing payments and managing vendor accounts.
Support new contract negotiations and procurement activities alongside B2B initiatives.
Maintain, archive, and tag executed contracts in the Contract Works System (CWS), monitor upcoming expirations, and follow up with stakeholders to help reduce business and operational risk.
Manage vendor onboarding and profile maintenance through OLII Central, coordinating new vendor submissions and requested profile changes such as legal name and banking updates.
Liaise with internal stakeholders and external vendors to support communication, issue resolution, and vendor relationship management.