Vendor Management Specialist - Temporary

SchoolsFirst Federal Credit Union • Tustin, CA

2d

About The Position

The Vendor Management Specialist assists in maintaining SchoolsFirst FCU’s Vendor Management Program to ensure compliance with applicable laws, rules, regulations, and guidelines, including the Gramm-Leach-Bliley Act (GLBA), Title V, NCUA Part 748, Section III, and FFIEC guidelines. The position interacts with senior management, credit union partners, vendors, and other third parties, and participates in vendor lifecycle activities from pre-onboarding through offboarding.

The specialist supports vendor risk assessments, contract and nondisclosure agreement reviews, due diligence, ongoing monitoring, and risk mitigation. The role maintains centralized vendor contract and documentation records, assesses vendor security and financial information, communicates findings to management, supports audits and regulatory examinations, and helps address contractual insurance requirements. The position is temporary and scheduled for 40 hours per week, with a pay range of $29.79 to $44.68.

Requirements

• High school diploma or GED.
• Bachelor’s degree in a related field or equivalent years of experience.
• 1–3 years of prior relevant experience.
• Knowledge of credit union laws, rules, and regulations.
• Proficient written and oral communication skills, including strong negotiation skills.
• Ability to communicate with others positively and professionally.
• Personal computer skills and proficiency with Microsoft programs.
• Ability to multitask and effectively prioritize projects and duties.
• Excellent follow-through skills and sound business judgment.

Nice To Haves

• Certified Regulatory Vendor Program Manager (CRVPM®) Level 1.

Responsibilities

• Assist in maintaining the Vendor Management Program and ensuring compliance with applicable laws, regulations, and guidelines.
• Review and analyze new and renewing contracts and nondisclosure agreements to assess third-party risk.
• Rate potential and existing vendors by risk and level of business, and identify appropriate due diligence activities.
• Participate in vendor lifecycle phases from pre-onboarding through offboarding.
• Track vendor onboarding findings, assess risk for management, and collaborate with stakeholders on mitigation.
• Maintain a centralized electronic file and tracking system for vendor contracts and documentation, updating relevant entries.
• Work with credit union management to obtain and maintain a list of vendors used across departments.
• Assist in maintaining vendor selection procedures for hiring and contracting with vendors.
• Perform due diligence and ongoing monitoring reviews of potential and existing vendors.
• Review vendor security reports, such as SSAE 16/SOC reports; document and report findings, escalate concerns, and recommend vendor meetings for serious security issues that may affect Member NPPI.
• Communicate with Business, Information Technology, and Information Security teams to validate questionnaire responses and address requests related to controls in standards and governing policies and procedures.
• Read, interpret, and analyze vendor financial statements and calculate financial ratios; document findings and explain their importance to management.
• Effectuate renewals of existing ATM leases.
• Professionally interact and negotiate with credit union partners, vendors, and other third parties.
• Assist in preparing the annual summary report of high-risk vendors for the Supervisory Committee.
• Support Internal Audit and Examiners during internal, external, and regulatory examinations.
• Work with business unit owners and vendors to identify and mitigate risk through contractual insurance requirements.
• Perform other duties as assigned and comply with regulatory compliance and assigned training requirements, including applicable BSA regulations.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED