Vendor Management Representative

DART (Dallas Area Rapid Transit)•Headquarters, KY

5d•$46,097 - $76,059

About The Position

Under limited supervision, this position provides high level administrative and professional support to the Director of Outreach and Assistant Vice President of Vendor Management. This role assists in coordinating, implementing. and administering the agency’s Outreach initiatives and Small and Disadvantaged Business programs, ensuring efficient operations and effective program support.

Requirements

Associate's degree from an accredited college or university in Business Administration or a related field required.
Five (5) years of progressively responsible administrative experience, preferably including knowledge of Outreach, including knowledge of Outreach, Small Business Enterprise (SBE), Disadvantaged Business Enterprise (DBE), or related programs.
Demonstrated critical thinking and analytical skills, with the ability to apply sound logic, creativity, and problem-solving techniques to address complex and challenging issues.
Advanced proficiency with personal computer (PC) and common business software applications including Word, PowerPoint, Excel, Outlook, Teams, and OneDrive, as well as standard office equipment such as copier, calculators, and related devices.
Strong customer service orientation with the ability to effectively meet the needs of both internal and external stakeholders while building constructive and professional relationships.
Proven ability to effectively coordinate and manage resources – including personnel, funding, materials, support, and time – to accomplish organizational goals, while prioritizing multiple tasks and responsibilities.
Excellent written and verbal communication skills, with the ability to produce clear, professional correspondence and effectively convey information.
Demonstrated initiative and a proactive, action-oriented approach to work, with the ability to respond effectively in dynamic or challenging situations and identify opportunities for improvement.
Ability to successfully pass a physical (medical) examination, including drug screening, in order to operate agency non-revenue vehicles.

Responsibilities

Researches and resolves a variety of issues; gathers and analyzes data; compiles statistical information; prepares routine reports; responds to requests for special research projects; and provides recommendations to management.
Provides administrative and program support for Vendor Management initiatives, including records management, outreach activities, report preparation, and monitoring contract participation compliance.
Prepares and composes professional correspondence, letters, and memoranda requiring independent judgment regarding content; drafts responses to inquiries; and develops presentations, spreadsheets, and other materials as needed.
Utilizes word processing and computer applications to create, process, and maintain a variety of documents and administrative records, including those containing technical information and complex formatting.
Maintains appointment calendars and departmental filing systems, including Outreach and Economic Opportunity contract files.
Coordinates travel arrangements, meetings, seminars, financial documentation, and other special services as required.
Provides logistical and administrative support for Outreach events, including processing invoices and preparing materials for expos, trade shows, and related activities.
Assists with organizing and coordinating the Small Business Academy, collaborating with cross-functional and multidisciplinary teams to support program goals and objectives.
Supports the preparation and monitoring of Agenda Reports and may assist with Board agenda items as needed.
Performs other duties as assigned.