Vendor Management Specialist

ProFrac•Willow Park, TX

20h•Onsite

About The Position

Responsible for serving as the primary liaison between the Company and its strategic suppliers to ensure effective vendor relationships, timely communication, and coordination of financial obligations. This position partners closely with Supply Chain, Accounts Payable, Treasury, and Operations to monitor vendor performance, prioritize payment requirements, forecast cash needs, and proactively identify risks that could impact business operations.

Requirements

Bachelor’s degree in Business, Supply Chain Management, Finance, Accounting, or a related field, or an equivalent combination of education and experience.
3 or more years of experience in vendor management, procurement, supply chain, finance, accounts payable, or a related business function.
Advanced proficiency in Microsoft Excel, including PivotTables, XLOOKUP, Power Query, advanced formulas, and data analysis.
Strong knowledge of vendor relationship management and supplier performance processes.
Knowledge of financial analysis, cash flow, spend forecasting, and accounts payable processes.
Ability to effectively coordinate and prioritize vendor payments based on operational and business requirements.
Advanced proficiency in Microsoft Excel, including PivotTables, XLOOKUP, Power Query, advanced formulas, and data analysis.
Strong data analysis and reporting capabilities.
Strong negotiation and conflict resolution skills.
Strong project management and process improvement skills.
Excellent written and verbal communication skills with the ability to build effective relationships with internal and external stakeholders.
Strong analytical, organizational, and problem-solving skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong attention to detail and commitment to data accuracy and integrity.
Ability to fluently read, write, understand and communicate in English.
Must be able to adhere to process protocol
Strong work ethics of integrity and honesty striving for excellence in all activities employing accompanying communication.

Nice To Haves

Experience with Microsoft Power BI preferred.
Experience working with ERP systems such as Microsoft Business Central, SAP, Oracle, or similar platforms preferred.
Experience with budgeting, forecasting, and financial reporting preferred.
Experience negotiating with vendors and managing supplier relationships preferred.
Proficiency with Microsoft Power BI preferred.
Experience working with ERP systems such as Microsoft Business Central, SAP, Oracle, or similar platforms preferred.

Responsibilities

Serve as the primary point of contact for assigned strategic suppliers.
Build and maintain productive relationships with vendors to support operational continuity and long-term partnerships.
Maintain regular communication with suppliers regarding operational, contractual, and financial matters.
Coordinate supplier meetings, business reviews, and follow-up activities.
Document meeting outcomes, risks, action items, and commitments to ensure accountability.
Proactively identify and escalate supplier concerns before they impact operations.
Partner with internal stakeholders to resolve vendor issues and improve supplier performance.
Maintain and prioritize a rolling list of vendors requiring payment based on operational needs and business priorities.
Monitor outstanding balances, aging reports, and payment status.
Collect, validate, and organize payment requests and supporting documentation.
Coordinate closely with Accounts Payable and Treasury to establish payment priorities and resolve payment-related issues.
Communicate payment status and expected timelines to suppliers.
Monitor vendors at risk of service interruption, lien filings, collection activity, or other financial concerns and escalate issues as appropriate.
Forecast weekly and monthly vendor payment requirements based on operational demand and purchasing activity.
Monitor supplier spend and run rates to identify trends and future cash requirements.
Compare projected expenditures against budgets, forecasts, and expected business activity.
Identify upcoming funding needs and proactively communicate potential risks to leadership.
Prepare executive-level summaries and reports regarding anticipated payment obligations, supplier spending, and financial trends.
Develop reports and dashboards that provide visibility into vendor performance, spending, and payment metrics.
Analyze supplier and financial data to identify trends, risks, and opportunities for process improvement.
Create and maintain reports utilizing advanced Microsoft Excel functions and Power BI dashboards.
Ensure the accuracy and integrity of vendor, payment, and forecasting data.
Support continuous improvement initiatives by recommending process enhancements and reporting efficiencies.
Perform other duties and responsibilities as assigned based on business needs.