Vendor Maintenance Coordinator

RR Donnelley•Nashville, TN

2d•Onsite

About The Position

Under direct supervision, this role is responsible for the daily review, verification, and completion of vendor maintenance requests submitted by internal users. The position provides support for virtual payable vendor enrollment, research, and actioning of address corrections for returned/undeliverable AP checks. It also serves as a level 1 escalation for offshore inquiries and partners with the Vendor Maintenance Analyst on annual 1099 reporting. Additionally, the role supports projects, acquisitions, and integrations.

Requirements

High School Diploma or equivalent required.
One year of experience in a high-volume Accounts Payable department preferred.
Intermediate skills in Microsoft Excel.
Strong attention to detail, problem-solving, and communicating clearly.
Ability to multi-task, work with deadlines, and respond to change.

Nice To Haves

Knowledge of SAP and/or Ariba a plus.

Responsibilities

Responsible for maintaining the integrity, accuracy, and timely processing of vendor adds and changes.
Handles vendor record maintenance to include updates to vendor payment terms, tax information, remittance information, and other miscellaneous data in a timely manner.
Acts as primary liaison between onshore and offshore vendor maintenance teams and provides support across the organization for vendor maintenance requirements.
Responsible for the review and approval of vendor registration in the Ariba network.
Performs all vendor master banking-related additions and/or changes related to EFT/IACH processes.
Provides support for Virtual Payables enrollment campaigns.
Research address corrections for Accounts Payable checks returned as undeliverable.
Responsible for gathering vendor W9/W8’s to support vendor address change requests.
Other projects as assigned or requested.