IFS Vendor Coordinator

JLL•Salt Lake City, UT

7d•$42,000 - $65,400•Remote

About The Position

JLL is seeking an IFS Vendor Coordinator to oversee vendor compliance, communication, and development, including invoice approval. This role will work closely with the Operation Manager to support all facility activities and serve as the primary point of contact for internal and external customers seeking support and information from third-party services. The selected candidate must reside within the Mountain Time Zone, USA.

Requirements

2+ years’ experience with Facility or Property Administration
Associate degree in facilities management, building, business, or other related field
2+ years of facilities or commercial real estate experience in an admin capacity
Superior customer service skills and orientation
Ability to maintain professionalism at all times under stressful situations
Ability to plan and manage work under time constraints
Ability to multitask and work without direct supervision
Proficient in MS Office
Strong written, verbal, and people skills
Strong organizational skills and collaborative style
Candidates must be authorized to work in the United States without sponsorship.
Selected candidate must reside within the Mountain Time Zone, USA.

Nice To Haves

Familiar with Corrigo CMMS

Responsibilities

Perform day-to-day oversight and completion of work orders, providing status updates via the work order system.
Provide backup support for meetings.
Assist in solving problems associated with building services/property management.
Initiate new business vendors and maintain existing vendor business relationships to ensure proper vendor coverage for customer locations.
Serve as the vendor's first point of contact while developing strong working relationships with both new and existing vendors.
Collaborate with vendors to identify and correct service concerns.
Set up and adjust the status of all vendors in the accounting systems.
Research invoices received from vendors not yet in the system.
Monitor, analyze, and report vendor performance and results, including cost, lead time, and vendor issues and/or complaints.
Ensure appropriate follow-up with vendors, team, and client.
Assist with budgetary requests, analysis, and reporting.
Assist Finance, Sourcing, and other Account Management team members.
Act as the liaison between the account accounting team, including accounts payable and accounts receivable, as needed.
Assist with receiving and dispatching work requests to technical staff, vendors, or other service providers.
Assist with the coordination and scheduling of maintenance activities.
Handle multiple demands/priorities effectively and quickly adapt to change.
Continuously seek to improve processes and systems for overall client satisfaction.
Other duties as assigned.