Vendor Relations Coordinator

KeenLogic•Washington, DC

3d•Onsite

About The Position

KeenLogic is seeking a Vendor Maintenance Contractor Support Specialist to support the U.S. House of Representatives, Office of Finance – Office of Accounting. This position supports the maintenance of vendor and customer records in PeopleSoft, including collecting and validating banking and tax identification information, processing vendor table additions and modifications, responding to vendor inquiries, and supporting IRS Form 1099 reporting. The ideal candidate is detail-oriented, organized, dependable, and comfortable working independently in a high-volume, fast-paced, and confidential environment.

Requirements

High School Diploma or equivalent
Minimum 3 years of experience with PeopleSoft, specifically the Vendor and Accounts Payable modules
Minimum 3 years of experience with Microsoft Office Suite
Experience working in a high-volume customer service environment
Strong organizational skills and attention to detail
Working knowledge of computers and standard office systems
Ability to multitask effectively in a complex, fast-paced, confidential team environment
Dependable, self-motivated, and capable of working independently

Responsibilities

Maintain accurate and complete vendor and customer records within PeopleSoft
Handle a high volume of calls, emails, and documentation while maintaining accuracy and professionalism
Communicate directly with vendors to obtain required documentation and resolve inquiries
Work closely with Accounting staff to support timely vendor payments
Maintain confidentiality when handling vendor, banking, and tax identification information
Review vendor data for completeness, accuracy, and duplicate records
Support data quality and reporting requirements related to vendor maintenance and IRS Form 1099 reporting
Identify and recommend improvements to vendor maintenance and Accounts Payable processes
Follow up with vendors as needed to obtain required certification documentation
Obtain, validate, and maintain W-9 vendor information
Collect and validate required banking and tax identification information
Assist with the preparation of IRS Forms 1099 for vendors meeting applicable criteria
Update vendor and customer profiles in PeopleSoft
Process daily vendor table modifications and additions related to payment and procurement activities
Provide expertise and recommend process improvements for maintaining the Vendor and Accounts Payable modules in PeopleSoft
Work closely with Accounting staff to help ensure timely payment of vendor invoices
Assist with maintaining current vendor standard desk operating procedures
Perform database cleanup and periodic reviews to ensure records are complete, accurate, and free of duplicates
Respond to vendor inquiries by phone and email
Process a high volume of calls and incoming documentation
Perform additional administrative responsibilities as assigned