Accounts Payable Coordinator-Vendor Relations

Genuine Parts Company•Duluth, GA

5d•Hybrid

About The Position

The Accounts Payable Coordinator - Vendor Relations serves as a secondary point of contact for major inventory suppliers, account reconciliations, supplier communications, and resolution of open issues or disputes. This role serves as a liaison collaborating with suppliers and internal cross-functional teams to resolve discrepancies, reconcile accounts, and improve invoice processing efficiency. The coordinator delivers high-quality customer service while ensuring compliance with company policies and accounting standards with all internal and external customers.

Requirements

A firm understanding of basic AP and Accounting Principles
Excellent research and resolution skills
Excellent analytical, problem solving and decision-making skills
Exceptional oral and written communication & customer service skills
Ability to work on multiple assignments with competing priorities
Ability to work in a fast-paced environment as a self-motivated team member
Excellent organizational skills and attention to detail
Initiative-taking; able to effectively prioritize tasks and organize schedule
Demonstrates a sense of urgency and ability to meet deadlines
Self-starter, able to work in fast paced environment
Strong work ethic and self-motivation skills
Results-driven
Collaborator
Positive Attitude
Conflict Management Skills
Leadership attributes

Nice To Haves

High School graduate or higher
JD Edwards and PeopleSoft experience preferred
2+ years’ experience with high volume Accounts Payable Inventory 3-Way Match environment preferred
Intermediate Excel knowledge required

Responsibilities

Responsible for reporting, communicating, and coordinating workflow to ensure invoices are processed within defined service level agreements and according to departmental guidelines/procedures for onshore & offshore teams
Responsible for creating and analyzing various daily and weekly reporting to provide directions to various teams and provide status updates to leadership
Responsible for review, research, and resolution of JDE AP invoice variance workbench daily
Responsible for training Vendor Relations Specialists including new specialist training and changes of policies and/or procedures with existing Specialists
Serves as a first escalation point of contact for AP issues from major inventory suppliers
Responsible for building and maintaining effective relationships with supplier account representatives and internal business partners
Ensures Statement Specialists schedule and conduct monthly supplier conference calls to review account statuses, aged balances, and unresolved issues, offering direct support and guidance.
Ensures consistent and timely communication with suppliers between conference calls.
Ensures Statement specialists are maintaining current and accurate records of open statement items in PeopleSoft Statement database
Responsible for Statement specialist audit scorecard completion monthly
Research & resolve invoice discrepancies, issues & unapplied credits, utilizing internal systems including EDI, JD Edwards, Kofax Total Agility & PeopleSoft
Analyze root cause and communicate with suppliers regarding past due invoices, disputes and billing or process inefficiencies
Review and Resolve documents timely in assigned designated workflow software Kofax Total Agility
Review and Resolve Service Now tickets timely
Creates and monitors Production daily dashboard.
Creates and monitors Statement database status reporting weekly
Creates and monitors Received Not Vouchered reporting weekly
Build strong partnerships and collaborate with internal and external departments to resolve issues timely
Responds to inquiries and provides excellent customer service to internal customers
Assists as backup for specialist duties
Ensures all month-end tasks, requirements, and reporting are completed timely
Additional tasks and projects assigned by Management