Vendor Licensing and Asset Manager

Integra • Dallas, TX

5d

About The Position

The IT Vendor Licensing and Asset Manager manages technology vendor relationships, software licensing, hardware and software asset lifecycles, contract compliance, and related cost optimization. The role maintains accurate records of IT assets and license entitlements, supports vendor performance management, coordinates renewals, and helps ensure compliance with contractual, financial, security, and operational requirements. It partners with IT leadership, Procurement, Finance, Legal, Information Security, business stakeholders, and external vendors to strengthen governance, reduce risk, improve visibility, and maximize value from technology investments.

The position manages vendor lifecycle activities and software licensing, oversees IT asset management processes, supports audits and renewals, and prepares reports on vendor spend, renewals, utilization, inventory accuracy, compliance, and cost-saving opportunities. It also develops and improves IT asset management, software asset management, licensing, and vendor management procedures and workflows.

Requirements

• 5–7 years of relevant experience in IT vendor management, software asset management, IT asset management, procurement, contract administration, finance operations, IT operations, or related fields.
• Bachelor’s degree in Information Technology, Business Administration, Supply Chain, Finance, Management Information Systems, or a related field; equivalent work experience may be considered.
• Strong understanding of IT vendor management, software asset management, hardware asset lifecycle management, procurement processes, and contract administration.
• Experience managing software licensing, subscriptions, renewals, entitlement records, usage analysis, compliance reviews, and vendor documentation.
• Ability to analyze asset and licensing data, identify discrepancies, recommend cost optimization actions, and communicate findings to stakeholders.
• Knowledge of IT service management, IT asset management, software asset management, vendor risk, and technology governance best practices.
• Excellent communication, negotiation support, analytical, problem-solving, documentation, and organizational skills.

Nice To Haves

• CITAM, CSAM, ITIL, CHAMP, PMP, Microsoft licensing, or related vendor management, procurement, or asset management certifications; certifications are a plus but not required.
• Experience with ITSM, ITAM, SAM, procurement, contract management, ERP, or reporting tools.

Responsibilities

• Coordinate IT vendor lifecycle activities, including onboarding support, contract tracking, renewal planning, vendor performance reviews, and offboarding coordination.
• Partner with Procurement, Legal, Finance, Information Security, and IT leaders to support contract negotiations, renewal decisions, purchase requests, and vendor risk reviews.
• Maintain an inventory of IT vendor agreements, renewal dates, service levels, licensing terms, support commitments, and key contract obligations.
• Manage software license entitlements, subscriptions, renewals, true-ups, usage reviews, and compliance documentation across enterprise technology platforms.
• Analyze license utilization and recommend ways to reduce waste, right-size subscriptions, reclaim unused licenses, and optimize technology spending.
• Support internal and external software audits by gathering entitlement records, deployment data, usage evidence, purchase documentation, and remediation plans.
• Manage IT vendor contract renewals and work with the Accounts Payable team.
• Administer and improve IT asset management processes for hardware, software, cloud subscriptions, mobile devices, peripherals, and other technology assets.
• Maintain asset records, including ownership, location, assignment, warranty, lifecycle status, disposal documentation, and finance-related details in approved systems.
• Coordinate asset procurement, receiving, deployment, transfer, refresh, retirement, reclamation, and disposal in alignment with company policies.
• Prepare reports, dashboards, and metrics on vendor spend, upcoming renewals, license utilization, asset inventory accuracy, compliance status, and cost-saving opportunities.
• Develop and maintain ITAM, SAM, licensing, and vendor management procedures, standards, documentation, and process workflows.
• Identify process improvement and automation opportunities to improve asset visibility, strengthen controls, reduce risk, and enhance stakeholder service delivery.

Benefits

• Competitive pay with incentive opportunities that recognize results and contributions.
• Medical, dental, and vision coverage.
• Life and disability insurance programs.
• Voluntary benefits options.
• Generous paid time off.
• Education assistance and tuition support.
• Retirement and savings programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level