Vendor Coordinator

Aston Carter•Keystone, FL

1d•Onsite

About The Position

This entry-level role supports vendor compliance initiatives within the procurement function, with a strong focus on insurance, lien waivers, onboarding compliance, and administrative support. It is ideal for someone early in their career who has a strong work ethic, excellent attention to detail, and a genuine willingness to learn new procurement concepts, processes, and systems. Over time, this position offers structured cross-training and a clear development path into broader procurement responsibilities and a potential future buyer role.

Requirements

Strong organizational skills and exceptional attention to detail.
Demonstrated willingness to learn new concepts, processes, and systems related to procurement and vendor compliance.
Ability to communicate clearly and professionally with vendors and internal stakeholders via email and phone.
Ability to follow through on open items and manage multiple tasks in a fast-paced environment.
Basic understanding or interest in purchase orders, vendor management, and procurement processes.
Ability to provide reliable administrative support within a structured process.
Proficiency with Microsoft Excel and comfort working with data and spreadsheets.
Ability to learn and work within SAP or similar ERP systems.

Nice To Haves

Prior experience in procurement, purchasing, contracts, or vendor compliance is advantageous but not required.
Experience supporting project teams is beneficial.
Experience in the construction industry is an advantage.
Familiarity with SAP Business One or other SAP ERP systems is a plus.
Experience or coursework in supply chain, business, or a related field is helpful.
Interest in building a long-term career path in procurement, with growth toward a buyer role.

Responsibilities

Monitor and actively manage vendor compliance requirements, with a primary focus on insurance documentation, lien waivers/releases, and vendor onboarding compliance.
Support the administration of project-specific forms and compliance documents, ensuring timely completion and accuracy.
Identify non-compliant vendors and drive resolution through direct outreach by email and phone, following up consistently until issues are resolved.
Provide clear and timely compliance status updates to internal stakeholders upon request.
Ensure all compliance and supporting documents are properly organized, filed, and submitted into designated document management systems, when applicable.
Once trained, review purchase requests for completeness and accuracy, confirming that all required information is included.
Process approved purchase requests and issue purchase orders in SAP Business One.
Distribute purchase orders to vendors and confirm receipt, addressing any questions or discrepancies promptly.
Support RFQ (Request for Quote) issuance, including sending RFQs to vendors, conducting vendor follow-up, and assisting with quote tabulation.
Monitor purchase order spend reports for all projects and issue purchase order revisions before purchase orders become underfunded.
Conduct vendor research and participate in vendor interviews to support sourcing and selection decisions.
Provide administrative support to procurement and project teams as needed.
Perform other duties as defined by management to support procurement, subcontracting, and project operations.