Vendor Coordinator - Job #45
About The Position
Responsible for maintaining Agency vendor and contract records. This role involves receiving and screening vendorization inquiries, providing information in accordance with law and Agency policy, and reviewing completed applications. The Vendor Coordinator verifies vendor licenses and credentials, maintains systems for periodic review, and notifies relevant parties of approved vendorizations and rate actions. They also assign vendor numbers and establish/maintain paper files and computer databases for all vendors. A key part of the role is analyzing vendor applications for compliance with statutes, regulations, and Agency policy. Additionally, the position involves receiving, tracking, and monitoring vendor contracts for completion, preparing related memos, reports, and correspondence, and performing general clerical work. Maintaining and updating SANDIS, UFS, contract databases, and rate tables, as well as creating and updating reports on contracts and vendorization requests, are also core responsibilities.
Requirements
- High school education
- Three years of related experience
- Knowledge of general office practices and procedures
- Organization, detail-oriented, documentation/tracking, follow-through
- Computer database management
- General computer skills
- Communication of complex information
- Accurate and rapid typing
- Ability to work effectively with diverse groups of people
- Basic skills and experience in Accounting
- Computer software MS Word, PowerPoint, Outlook and Excel
Responsibilities
- Receives and screens vendorization inquiries, provides information in accordance with law and Agency policy.
- Receives and reviews completed applications, checks and routes.
- Verifies vendor licenses and credentials, maintains tickler systems for periodic review, as appropriate.
- Notifies vendors, concerned staff and DDS of approved vendorizations, rate actions and other changes.
- Assigns vendor numbers, establishes and maintains paper files and computer databases on all vendors.
- Provides analysis of vendor applications to ensure compliance with applicable statute, regulations, and Agency policy.
- Receives, tracks and monitors for completion, vendor contracts.
- Prepares memos, reports and correspondence as related to the contract and vendorization functions.
- Performs general clerical work, as assigned.
- Maintains and updates SANDIS, UFS, contract database and the rate table as needed.
- Creates, maintains and updates a report of all contracts and vendorization requests and projects.
Benefits
- Health Insurance - NLACRC pays the full cost of coverage for certain Medical plans for employee only. A generous contribution to additional plans is provided.
- Dental Insurance – NLACRC pays the full cost of the Dental DMO Plan for employees and eligible dependents. A Dental PPO plan is also offered.
- Pre-Tax Flexible Spending Account for eligible health care expenses
- Pre-Tax Dependent Care Flexible Spending Account for eligible dependent care expenses
- No cost Life, Accidental Death & Disability, Long Term Disability Insurance for employees
- No cost Vision plan for employees and eligible dependents
- Retirement plan - NLACRC is a member of CalPERS which is a defined benefit plan.
- Two (2) deferred compensation plans - 457 and 403(b)
- Participate in the Public Service Loan Forgiveness program
- Paid Time Off – Eligible for 3 weeks of accrued vacation in the first year, 8 hours per month sick time, education, wellness and sabbatical time
- Holidays – NLACRC offers 12 paid holidays throughout the year
- Most positions are offered a hybrid – remote option
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
