Vendor Coordinator - Bilingual (SP) - Job #925

North County Regional•Chatsworth, CA

1d•Hybrid

About The Position

The Organization North Los Angeles County Regional Center “NLACRC” is a private, non-profit agency that is contracted with the State of California, Department of Developmental Services, to provide services to individuals with intellectual and developmental disabilities. NLACRC is one of the largest regional centers in California and has proudly served the San Fernando Valley, Santa Clarita Valley, and Antelope Valley since 1974. We serve individuals across the lifespan from infants and toddlers, school age children, transition-age youth, to adults and aging adults. This position is responsible for maintaining Agency vendor and contract records. It involves receiving and screening vendorization inquiries, providing information in accordance with law and Agency policy, and reviewing completed applications. The role also includes verifying vendor licenses and credentials, maintaining tickler systems for periodic review, and notifying vendors, staff, and DDS of approved vendorizations, rate actions, and other changes. The Vendor Coordinator assigns vendor numbers, establishes and maintains paper files and computer databases on all vendors, and provides analysis of vendor applications to ensure compliance with statute, regulations, and Agency policy. Additionally, the position receives, tracks, and monitors vendor contracts for completion, prepares related memos, reports, and correspondence, and performs general clerical work. Key databases and systems to be maintained include SANDIS, UFS, contract database, and the rate table. The role also involves creating and updating reports on all contracts and vendorization requests and projects.

Requirements

A high school education.
Three years of related experience.
Knowledge of general office practices and procedures.
Organization, detail-oriented, documentation/tracking, follow-through.
Computer database management.
General computer skills.
Communication of complex information.
Accurate and rapid typing.
Ability to work effectively with diverse groups of people.
Basic skills and experience in Accounting.
Computer software MS Word, PowerPoint, Outlook and Excel.

Responsibilities

Maintaining Agency vendor and contract records.
Receiving and screening vendorization inquiries, providing information in accordance with law and Agency policy.
Receiving and reviewing completed applications, checking and routing them.
Verifying vendor licenses and credentials.
Maintaining tickler systems for periodic review, as appropriate.
Notifying vendors, concerned staff and DDS of approved vendorizations, rate actions and other changes.
Assigning vendor numbers, establishing and maintaining paper files and computer databases on all vendors.
Providing analysis of vendor applications to ensure compliance with applicable statute, regulations, and Agency policy.
Receiving, tracking and monitoring for completion, vendor contracts.
Preparing memos, reports and correspondence as related to the contract and vendorization functions.
Performing general clerical work, as assigned.
Maintaining and updating SANDIS, UFS, contract database and the rate table as needed.
Creating, maintaining and updating a report of all contracts and vendorization requests and projects.

Benefits

Health and dental plans.
NLACRC pays the full cost of coverage for certain Medical plans for employee only.
Generous contribution to additional health plans for employee only or employee and dependents.
NLACRC pays the full cost of the Dental DMO Plan for employees and eligible dependents.
Dental PPO plan with a low employee monthly contribution for employees and eligible dependents.
Pre-Tax Flexible Spending Account for eligible health care expenses.
Pre-Tax Dependent Care Flexible Spending Account for eligible dependent care expenses.
No cost Life, Accidental Death & Disability, Long Term Disability Insurance for employees.
No cost Vision plan for employees and eligible dependents.
Retirement plan - NLACRC is a member of CalPERS (defined benefit plan).
Two deferred compensation plans - 457 and 403(b).
Participation in the Public Service Loan Forgiveness program.
3 weeks of accrued vacation in the first year.
8 hours per month sick time.
Education, wellness and sabbatical time.
12 paid holidays throughout the year.
Professional Development Opportunities & Growth.
Variety of career paths for entry-level management positions for those seeking leadership opportunities in the social services field.