Vendor Coordinator - Bilingual (SP) - Job #925
About The Position
Responsible for maintaining Agency vendor and contract records. This role involves receiving and screening vendorization inquiries, providing information in accordance with law and Agency policy, and reviewing completed applications. The Vendor Coordinator verifies vendor licenses and credentials, maintains tickler systems for periodic review, and notifies vendors, concerned staff, and DDS of approved vendorizations, rate actions, and other changes. They assign vendor numbers and establish/maintain paper files and computer databases on all vendors. The position also requires providing analysis of vendor applications to ensure compliance with applicable statute, regulations, and Agency policy. Additionally, the role involves receiving, tracking, and monitoring vendor contracts for completion, preparing related memos, reports, and correspondence, and performing general clerical work. Maintaining and updating SANDIS, UFS, contract database, and the rate table, as well as creating and updating a report of all contracts and vendorization requests and projects, are also key responsibilities.
Requirements
- High school education
- Three years of related experience
- Knowledge of general office practices and procedures
- Organization, detail-oriented, documentation/tracking, follow-through
- Computer database management
- General computer skills
- Communication of complex information
- Accurate and rapid typing
- Ability to work effectively with diverse groups of people
- Basic skills and experience in Accounting
- Computer software MS Word, PowerPoint, Outlook and Excel
Nice To Haves
- Bilingual (Spanish)
Responsibilities
- Receives and screens vendorization inquiries, provides information in accordance with law and Agency policy.
- Receives and reviews completed applications, checks and routes.
- Verifies vendor licenses and credentials, maintains tickler systems for periodic review, as appropriate.
- Notifies vendors, concerned staff and DDS of approved vendorizations, rate actions and other changes.
- Assigns vendor numbers, establishes and maintains paper files and computer databases on all vendors.
- Provides analysis of vendor applications to ensure compliance with applicable statute, regulations, and Agency policy.
- Receives, tracks and monitors for completion, vendor contracts.
- Prepares memos, reports and correspondence as related to the contract and vendorization functions.
- Performs general clerical work, as assigned.
- Maintains and updates SANDIS, UFS, contract database and the rate table as needed.
- Creates, maintains and updates a report of all contracts and vendorization requests and projects.
Benefits
- Health Insurance (NLACRC pays full cost for certain plans for employee only, with contribution to additional plans)
- Dental Insurance (NLACRC pays full cost of Dental DMO Plan for employees and eligible dependents; offers Dental PPO plan)
- Pre-Tax Flexible Spending Account for eligible health care expenses
- Pre-Tax Dependent Care Flexible Spending Account for eligible dependent care expenses
- No cost Life Insurance for employees
- No cost Accidental Death & Disability Insurance for employees
- No cost Long Term Disability Insurance for employees
- No cost Vision plan for employees and eligible dependents
- Retirement plan - CalPERS (defined benefit plan)
- Deferred compensation plans - 457 and 403(b)
- Public Service Loan Forgiveness program
- Paid Time Off (3 weeks of accrued vacation in the first year, 8 hours per month sick time)
- 12 paid holidays
- Hybrid – remote option for most positions
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
