VENDOR BACKGROUND SYSTEM SPECIALIST (UMP)

State of Illinois•Springfield, IL

11d•$4,568 - $6,133•Onsite

About The Position

The Illinois Department of Central Management Services (CMS), Bureau of Property Management, is hiring a Vendor Background System Specialist for its Statewide Security Management Administration team. Located at 4800 W. Wabash Ave. in Springfield, Illinois, this position reviews vendor and contractor background paperwork for accuracy and completeness and enters required information into the CHIRP system used by the Illinois State Police. The specialist coordinates background-check tasks, works with facility managers to ensure paperwork is completed correctly, maintains authorization records, and reviews monthly ISP statements for accuracy before submitting them to the Statewide Security Administrator. The position also provides administrative support to the Security Management Office, including records-retention and correspondence tasks, and provides training to CMS and other state agencies on background-check forms and guidelines. The role operates under the general direction of the Statewide Security Administrator and may require overtime, travel, and attendance at job-related seminars, conferences, or training. This is a salaried, full-time state position within the Upward Mobility Program.

Requirements

Knowledge, skill, and mental development equivalent to two years of secretarial or business college and one year of office experience; or completion of high school and three years of office experience; or three years of independent business experience.
Qualifying state employees in the Upward Mobility Program may use specified combinations of proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated classification requirements.
Complete a background check and disclose criminal history.
Ability to travel for work, with overnight stays as appropriate.
Valid driver's license.
Ability to use agency technology and equipment, such as a mobile phone and laptop, in accordance with information-security and confidentiality policies.
Ability to attend relevant seminars, conferences, and training.
Overtime is a condition of employment; employees may be requested or required to work scheduled, unscheduled, or last-minute overtime, potentially including evenings and weekends.

Nice To Haves

Two years of professional experience with background checks in a security administration or compliance function.
Two years of professional experience working with computer systems and applications such as Microsoft Office Suite, including Word, Excel, and Outlook.
Two years of professional experience recommending and implementing policy and procedure changes.
Extensive knowledge of office practices and procedures.
Working knowledge of programs, rules, and regulations in a public or private organization.

Responsibilities

Coordinate vendor and contractor background-check tasks.
Review background-check paperwork for accuracy and completeness and enter necessary information into the CHIRP system.
Collaborate with facility managers to ensure background-check paperwork is completed correctly.
Review monthly Illinois State Police statements for accuracy and submit them to the Statewide Security Administrator for final review.
Provide administrative support to the Security Management Office, including retention schedules, correspondence with outside agencies, and end-user contact information.
Serve as a backup for maintaining badging supplies, badge mailings, and the Records Retention Officer.
Maintain the authorization list of individuals who have cleared background checks and may provide services to CMS-owned and managed facilities.
Provide training on background-check forms and guidelines to CMS and other agencies, boards, and commissions statewide.
Perform other duties reasonably within the scope of the listed duties.

Benefits

Competitive group insurance benefits, including health, life, dental, and vision plans.
Flexible work schedules when available and dependent upon the position.
10–25 days of paid vacation annually, with 10 days in the first year of state employment.
12 days of paid sick time annually, carried over year to year.
Three paid personal business days per year.
13–14 paid holidays per year, depending on election years.
12 weeks of paid parental leave.
Pension plan through the State Employees Retirement System.
Voluntary Deferred Compensation Program.
Optional pre-tax Medical Care Assistance Plan and Dependent Care Assistance Plan.
Tuition Reimbursement Program.
Eligibility for the Federal Public Service Loan Forgiveness Program.