Vendor Background System Specialist (Ump)

State of Illinois•Springfield, MO

9d•Onsite

About The Position

The Illinois Department of Central Management Services (CMS), Bureau of Property Management, is seeking a Vendor Background System Specialist for its Statewide Security Management Administration team. Located at 4800 W. Wabash Ave. in Springfield, Illinois, the position coordinates vendor and contractor background-check tasks for CMS-owned and managed facilities. It reviews background paperwork for accuracy and completeness and enters required information into the Illinois State Police CHIRP system. The specialist collaborates with Facility Managers to ensure paperwork is completed correctly, reviews monthly ISP statements for accuracy, and submits them to the Statewide Security Administrator for final review. The role also provides administrative support to the Security Management Office, maintains records and authorization information, and trains staff across state agencies on background-check forms and guidelines. The position is under general direction of the Statewide Security Administrator. The State of Illinois describes its benefits package as including insurance, paid leave, holidays, a pension plan, optional supplemental retirement and pre-tax programs, and tuition reimbursement. The position is salaried and full-time, with a Monday–Friday schedule of 8:30 a.m. to 4:30 p.m. Overtime may be required, including evenings or weekends, and travel may be required.

Requirements

Knowledge, skill, and mental development equivalent to two years of secretarial/business college and one year of office experience; or high school completion and three years of office experience; or three years of independent business experience.
Qualifying state employees in the Upward Mobility Program may use combinations of specified proficiency tests and training programs leading to a certificate of proficiency in lieu of the classification requirements.
Complete a background check and disclose criminal history.
Ability to work overtime when requested or required, including scheduled, unscheduled, or last-minute overtime; this may involve evenings and weekends.
Ability to travel for work, with overnight stays as appropriate.
Valid driver's license.
Ability to properly use agency technology and equipment, such as a mobile phone and laptop, in accordance with information-security and confidentiality guidelines.
Ability to attend seminars, conferences, and training to stay current on job-related methods, tools, and topics.

Nice To Haves

Two years of professional experience with background checks in a security administration or compliance function.
Two years of professional experience working with computer systems and software applications such as Microsoft Office Suite products, including Word, Excel, and Outlook.
Two years of professional experience recommending and implementing changes to policies and procedures.
Extensive knowledge of office practices and procedures.
Working knowledge of programs, rules, and regulations in a public or private organization.
Experience with computer systems such as Microsoft Office and recommending policy and procedural changes in a professional capacity; strong attention to detail, organizational, and communication skills.

Responsibilities

Coordinate vendor and contractor background-check tasks for CMS-owned and managed facilities.
Review vendor and contractor background paperwork for accuracy and completeness and enter necessary information into the Illinois State Police CHIRP system.
Collaborate with Facility Managers to ensure background-check paperwork is completed correctly.
Review monthly ISP statements for accuracy and submit them to the Statewide Security Administrator for final review.
Provide administrative support to the Security Management Office, including retention schedules, correspondence with outside agencies, and end-user contact information.
Serve as backup for maintaining badging supplies, badge mailings, and the Records Retention Officer.
Maintain the authorization list of individuals cleared through background checks to provide services to CMS-owned and managed facilities.
Train CMS and other statewide agencies, boards, and commissions on completing background-check forms and guidelines.
Perform other duties as required or assigned that are reasonably within the scope of the listed duties.

Benefits

Competitive group insurance benefits, including health, life, dental, and vision plans.
Flexible work schedules when available and dependent upon the position.
10–25 days of paid vacation annually; 10 days during the first year of state employment.
12 days of paid sick time annually, with carryover from year to year.
Three paid personal business days per year.
13–14 paid holidays per year, depending on election years.
12 weeks of paid parental leave.
Pension plan through the State Employees Retirement System.
Voluntary Deferred Compensation Program for supplemental retirement.
Optional pre-tax Medical Care Assistance Plan and Dependent Care Assistance Plan.
Tuition Reimbursement Program.
Eligibility for the Federal Public Service Loan Forgiveness Program.