Vendor and Requisition Analyst

Goodwill of Central and Northern Arizona

2d•Onsite

About The Position

Performs a variety of tasks related to the procurement of IT specific equipment such as computers, monitors, network routers and switches, printers, wireless access points, etc. and services for Goodwill of Central and Northern Arizona (GCNA) and its affiliated entities. Follows all procurement standards and procedures for the company. Conducts the day-to-day purchasing tasks including the bidding and awarding of contracts with various vendors and/or business partners related to IT. Maintains and monitors all license management for the IT department.

Requirements

Minimum 3 years’ experience in purchasing.
Experience using and administering project management tools such as Smartsheet, Microsoft Project, Trello, and similar tools.
Solid working knowledge of current IT technologies and specifications of equipment.
Proven ability to be analytical and handle data effectively.
Proven ability to utilize and ERP system.
Must have knowledge of basic accounting principles and practices.
Proficient with Microsoft Office Suite, including Word, Excel, and Outlook.
Excellent written and verbal communication skills.
Ability to speak and read English proficiently.
Strong customer service skills are a must.
Ability to juggle multiple tasks while still delivering high quality results in a fast-paced environment.
Ability to handle confidential and sensitive information with integrity.
Ability to pass a background check and drug screen where applicable for position.
Ability to obtain or currently retains a Fingerprint Clearance Card

Nice To Haves

3-5 years’ experience in an IT Procurement role in a corporate setting, preferred.
Bachelor’s Degree or equivalent work experience in Business, Finance, Purchasing, or another related field preferred.
Certified Supply Chain Professional (CSCP) certification or similar preferred or willing to obtain.
Workday experience is a plus.

Responsibilities

Makes independent purchasing decisions, including obtaining multiple vendor quotes and awards business to vendors, with leadership recommendation, based on the requirements in the purchasing policy.
Complies with all purchasing policies and procedures, including those for equipment, hardware, software, and service provision, in conjunction with department leads and department-specific requirements.
Manages store opening and remodel IT budgets, tracks purchases, and creates variance reports including scheduling and facilitating meetings, as necessary.
Manages and records variances to department budget to keep spending on track, with guidance.
Prepares new vendor approval forms, single source approval forms, Invitation-To-Bid forms, Requests for Proposal (RFP), and vendor quotes as needed for the IT department.
Tracks purchasing trends by equipment type for future budgeting purposes and assessment.
Prepares and submits department budgets for projects, with guidance.
Provides oversight to ensure Accounts Payable has updated information to pay vendors in a timely manner.
Effectively communicates procurement strategies to Team Members and stakeholders in a timely and clear fashion.
Where necessary, develops and implements plans to auction, recycle, or otherwise sell obsolete inventory and equipment.
Functions as department liaison between Finance Purchasing Team and IT regarding process, RFPs, and Purchase Orders.
Manages IT vendor relationships with guidance, and holds vendors accountable to timely orders and delivery, coordinates regular account review meetings.
Makes recommendations regarding vendors and product hardware, with leadership guidance.
Maintains a master approved hardware list for all standard IT equipment
Manages relationships regarding software and hardware support renewals.
Maintains control over ticket queue with accurate and timely updates and completion.
Works closely with the IT Asset Specialist to ensure timely receipt of product, facilitates vendor communication, and tracks shipping and product arrival along with ensuring accurate asset tracking and management.
Manages software licenses and tracks compliance through ensuring that our software has the appropriate number of licenses, purchasing additional licenses if necessary with leadership recommendation, and notifying team if license usage is within 5% of threshold.
Provides back-up to IT Department Administrative Assistant as time and workload allow.
Must be able to quickly acquire a thorough knowledge of policies and procedures and understand the mission, vision, and culture of the organization.
Maintains regular and consistent in-person attendance.
Models Goodwill Core Values – Trust, Collaboration, Engagement, Ownership, and Innovation.
Performs other related duties as assigned.