Budget and Vendor Management Analyst

Philip Morris International•Tampa, FL

1d•Hybrid

About The Position

We are seeking an extremely detail-oriented and analytical Budget & Vendor Management Analyst to support financial operations, budget governance, vendor onboarding, and procurement activities across the Insights, Data & Analytics (ID&A) organization. This role will partner closely with ID&A leadership, Finance, Procurement, Legal, Vendor Management teams, and external vendors to manage budgets, track expenditures, maintain vendor contracts and statements of work (SOWs), support invoice processing, facilitate vendor onboarding, and provide financial reporting and forecasting that enables informed business decisions. The ideal candidate possesses strong business acumen, exceptional organizational skills, and a commitment to accuracy. This individual will play a critical role in ensuring adherence to internal policies, procurement processes, financial controls, and governance requirements while supporting multiple fast-paced initiatives. This position plays a critical role in ensuring financial transparency, operational efficiency, and effective management of third-party vendors supporting data, analytics, research, consulting, and technology initiatives.

Requirements

Bachelor's degree in Finance, Accounting, Business Administration, Economics, Supply Chain, Analytics, or a related field.
3+ years of experience in financial analysis, budgeting, vendor management, procurement, project coordination, or related business operations functions.
Experience managing budgets, forecasting, financial reporting, and spend analysis.
Strong business acumen with the ability to understand organizational priorities and translate financial data into actionable insights.
Strong analytical skills with the ability to interpret financial data, identify trends, explain variances, and support forecasting activities.
Excellent attention to detail, organization, and commitment to accuracy while managing multiple priorities in a fast-paced environment.
Experience tracking vendor contracts, Statements of Work (SOWs), invoices, accruals, and purchase orders.
Experience serving as a point of contact for vendor onboarding, vendor relationship management, or vendor governance activities.
Working knowledge of procurement processes and cross-functional collaboration with Procurement, Finance, Legal, and Vendor Management teams.
Understanding of CAPEX and OPEX classifications and their impact on budgeting and financial reporting.
Advanced proficiency in Microsoft Excel, including PivotTables (required).
Strong written and verbal communication skills with the ability to present information clearly and confidently to stakeholders and leadership.
Ability to work independently while maintaining strong stakeholder relationships.
Fluent in English.
Legally authorized to work in the U.S.

Nice To Haves

Familiarity with procurement systems and processes.
Experience with SAP and/or Coupa.
Experience facilitating remote meetings and coordinating cross-functional teams using Microsoft Teams.
Experience with Power BI or other reporting and visualization tools.
Knowledge of budgeting, forecasting, financial planning, and vendor governance processes.
Exposure to project management office (PMO) processes and governance.
CAPM, procurement, finance, or business analysis certifications.

Responsibilities

Support annual budget planning, forecasting, and ongoing financial management activities for the ID&A organization.
Manage and monitor operating and project budgets, ensuring alignment with approved funding and spending plans.
Track expenditures, accruals, purchase orders, invoices, and vendor payments to ensure accuracy and timely processing.
Analyze budget utilization, identify variances, and provide recommendations to leadership regarding spend management and forecasting.
Prepare financial reports, dashboards, and executive summaries for leadership review and decision-making.
Maintain centralized tracking of vendors, contracts, Statements of Work (SOWs), purchase orders, invoices, NDAs, MSAs, and key vendor documentation.
Serve as a primary point of contact for vendor onboarding activities, coordinating with Procurement, Legal, Vendor Management, and internal stakeholders to facilitate approvals and contract execution.
Ensure vendor onboarding, purchasing, and contract management activities comply with internal procurement and governance processes.
Partner closely with Procurement teams to support vendor selection, contract renewals, negotiations, and purchasing activities.
Track vendor spend against approved contracts and SOWs, ensuring invoicing aligns with contractual agreements and approved budgets.
Facilitate regular vendor and procurement review meetings to track upcoming needs, approvals, renewals, and purchasing requirements.
Develop and maintain reporting tools that provide visibility into budget utilization, vendor spend, contractual commitments, accrued expenses, and forecasted obligations.
Identify opportunities to improve financial controls, reporting processes, operational efficiency, and vendor governance practices.
Ensure compliance with internal financial policies, procurement requirements, and governance standards.
Support PMO governance activities, audits, and special projects as needed.