Vending Assistant NF2

U.S. Marine Corps•Quantico, VA

About The Position

Marine Corps Community Services (MCCS) is seeking a Vending Assistant to provide administrative and clerical support to the program office and support vending operations. The position uses a personal computer and peripheral equipment to prepare correspondence, spreadsheets, charts, reports, graphs, and other records using a variety of software. Duties include data entry, pricing-file changes and audits, creating vendor records, preparing cash and sales reports, auditing documents, maintaining product and sales records, reconciling inventory with cash receipts, and handling cash receipts and change funds. The Vending Assistant maintains records for contract and amusement machines and MCCS-owned vending machines, responds to reports of broken machines, and communicates issues to the appropriate parties. The role may include arranging meetings, preparing meeting reports, maintaining files, receiving and loading vending products, replenishing machines and micro markets, and removing aged merchandise. The employee may drive a vehicle with a gross vehicle weight of up to 10,000 pounds on an installation under limited traffic conditions at low speeds. The position emphasizes courteous, friendly customer service, prompt problem solving, and adherence to safety standards. Employees must report workplace hazards, injuries, occupational illnesses, and property damage to their supervisor, and support equal employment opportunity principles and prevention of sexual harassment. This is a white-collar position that may occasionally require lifting up to 45 pounds; heavier objects are lifted and carried with assistance.

Requirements

At least two years of experience demonstrating working knowledge of a personal computer and peripheral equipment using Microsoft software or a similar integrated software program.
Working knowledge of word processing, database, spreadsheet, and graphics applications and their use.
Experience performing clerical duties such as typing, filing, and record keeping.
Excellent oral and written communication skills.
A driver's license is required.
Ability to perform light to moderate bending, stooping, lifting, and stocking.
Ability to lift and carry objects up to 45 pounds independently and objects over 45 pounds with assistance.
Successful completion of a National Agency Check and Inquiries (NACI) is required for employment.
Resume must not exceed two pages.

Nice To Haves

Vending experience is preferred.

Responsibilities

Provide administrative and clerical support to the program office.
Use a personal computer and peripheral equipment to prepare correspondence, spreadsheets, charts, reports, and graphs using a variety of software.
Enter data; prepare correspondence, reports, and recaps; execute site pricing-file changes and audit them for accuracy; and create new vendor records.
Prepare daily cash receipts, sales, cash overage and shortage, and required weekly and monthly vending operation reports.
Audit vending cash receipts reports, transfer vouchers, invoices, requisitions, issues, and other documents for accuracy and completeness.
Maintain written records of products received, merchandise stocked in machines, and sales receipts; reconcile inventory to cash receipts daily.
Maintain number controls on accounting documents related to sales operations and issuing and receiving.
Receive, count, and verify cash receipts; issue change funds as required; and, when required, accompany a vendor to collect cash receipts.
Maintain machine and route vehicle merchandise inventories and safeguard cash receipts while they are transported from vending locations to the Vending office.
Receive calls about broken machines, maintain out-of-order call sheets, and notify the appropriate party of machine problems and locations.
Screen incoming calls and answer or refer them as appropriate.
Maintain manual and computerized records for contract vending and amusement machines and Marine Corps Community-owned vending machines; participate in periodic inventories.
Arrange meetings as needed, notify attendees of topics, and prepare detailed or summary meeting reports.
Establish and maintain subject-matter files and records; type and proofread complex correspondence from handwritten drafts or oral instructions.
Receive and load vending items for delivery, remove aged merchandise, replenish vending machines and micro markets, and make required document notations, as needed.
Drive a motor vehicle with a gross vehicle weight of up to 10,000 pounds on an installation under limited traffic conditions at low speeds, as needed.
Provide courteous customer service, communicate positively, resolve problems promptly, and seek supervisory or other assistance when needed.
Follow safety regulations and standards, report workplace hazards and mishaps, and support EEO principles and prevention of sexual harassment.
Perform other related duties as assigned.