Vehicle Operations Logistics Specialist II (Manheim)

Cox Communications • Belcamp, MD

13d • Onsite

About The Position

This role is responsible for managing vehicle logistics, including reporting, inventory management, transportation coordination, vehicle movement and documentation, payment processing, and client/vendor communication. The specialist will work at a specified Cox location and is responsible for multiple auctions. The position requires effective communication, problem-solving, and organizational skills, along with basic computer proficiency. A valid driver's license and safe driving record are necessary. The role also involves understanding the auto transport industry and working effectively in a team environment.

Requirements

• High School Diploma/GED and 3 years' experience in a related field, OR any level degree/certification beyond a HS diploma/GED in a related discipline; OR 5 years' experience in a related discipline.
• Safe driver with a valid driver's license required.
• Effective communication skills required.
• Good problem-solving and organizational skills.
• Basic computer software skills required.
• Vision abilities required include close, distance and depth perception.
• Strong understanding of the auto transport industry, carrier types, truck types and capabilities.
• Strong organizational skills and demonstrated capacity to develop and implement practical strategies, plans, and solutions to identified issues and problems.
• Excellent verbal and written communication skills.
• Ability to handle high pressure situations and tight deadlines.
• Good judgment, discretion, tact and the ability to work easily at all levels within the organization.
• Ability to partner well with colleagues in a matrixed work environment.
• Ability to work independently and to undertake responsibilities with minimal guidance.
• Must pass a pre-employment drug test (marijuana testing may not be administered for this position, but it is a drug-free workplace).
• Must currently be authorized to work in the United States for any employer without current or future sponsorship. No OPT, CPT, STEM/OPT or visa sponsorship now or in future.

Responsibilities

• Generate and maintain weekly inventory compliance and operational performance reports for multiple clients at four auctions.
• Monitor Ready Logistics' moves using AutoIMS & DHL for Out of Compliance reports and research unit moves.
• Manage vehicle pickup and transportation requests from clients and management teams.
• Provide transport quotes to clients and auction management.
• Coordinate vehicle transportation with lot agents, carriers, and transport providers.
• Oversee the Element Door-to-Door process for timely communication, billing, and organization.
• Use AS400 to create, manage, update, and cancel transportation and pickup documentation.
• Ensure required documents are provided to transporters and lot agents.
• Track vehicle movement from pickup to delivery.
• Process payment requests for transportation, storage, and vehicle release fees for three auctions.
• Review invoices and verify supplier information for accuracy.
• Coordinate with finance, posting, and accounting teams to facilitate payments.
• Submit payment requests through company systems and track them to completion.
• Arrange shipment and delivery of checks via FedEx or USPS.
• Maintain detailed records of payments, invoice status, and related transactions.
• Serve as a point of contact for clients, transporters, lot agents, and internal teams.
• Collaborate with lot operations and transport teams to resolve inaccurate vehicle deliveries.
• Assist with other administrative functions as needed.

Benefits

• Minimum of sixteen hours of paid time off every month.
• Seven paid holidays throughout the calendar year.
• Additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
• Health care insurance (medical, dental, vision).
• Retirement planning (401(k)).
• Paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED