Vehicle Operations Administrator

Baltimore County•Towson, MD

11d

About The Position

Under direction, plans, coordinates, and controls the administration of services provided by the Vehicle Operations and Maintenance Division of the Office of Budget and Finance. The position oversees vehicle operations and management of the County fleet, supervises staff, develops policies and procedures, provides technical guidance and training, and manages budgets, operating costs, vehicle rental rates, records, and reports. It oversees vehicle purchasing and delivery, receipt and specification compliance, titling and registration, fleet assignments, emissions testing, the computerized fleet management system, internal and external billing, and automated fuel dispensing systems. The administrator monitors oil prices and fuel availability and recommends vehicle life-cycle replacement. The position identifies program goals, sets priorities, evaluates resource use, and conducts or assigns analyses of the division’s effectiveness, efficiency, management methods, policies, systems, procedures, and programs. It serves as a liaison with other agencies and organizations, assists with subrogation of third-party accident claims, advises agency management, and supervises and trains administrative staff. Other duties include representing the agency at meetings and composing confidential substantive correspondence for the department head’s signature. The position is in the Office of Budget and Finance, Vehicle Operations and Maintenance Division. The regular schedule is 40 hours per week. Work is essentially sedentary, with some walking, standing, or lifting; occasional travel between work sites may be required. Employment is contingent on successfully completing an employment background investigation, including criminal background, education certification, and fingerprinting checks.

Requirements

Bachelor’s degree from an accredited college or university, plus six years of responsible management experience in vehicle operations, fleet management, or a related field involving analysis and evaluation of budgets, systems, policies and procedures, organizations, and programs; three years must be in a supervisory capacity.
Education beyond a bachelor’s degree in business, public administration, economics, or political science may substitute year for year for required non-supervisory experience.
Experience involving fleet management and analysis and evaluation of budgets, systems, policies and procedures, organizations, and programs may substitute for required education year for year, up to a maximum of four years.
Comprehensive knowledge of fleet management principles.
Thorough knowledge of methods, practices, equipment, tools, and materials used in vehicle and automotive equipment maintenance and repair.
Skill in analyzing complex budgetary, financial, statistical, and other data; evaluating programs, policies, and operating procedures; and planning, scheduling, assigning, and supervising work.
Skill in interpreting and administering policy, preparing statistical and budgetary reports, and preparing and reviewing cost estimates and requisitions.
Ability to communicate and establish effective working relationships.
Ability to plan and coordinate an efficient fleet management program, including vehicle maintenance.
Ability to assist with and provide guidance in developing specifications for vehicle, parts, and materials purchases.
Ability to use computer systems and programs.
Thorough knowledge of County and Departmental rules, regulations, policies, and procedures concerning planning, budget, and administration; applicable Federal, State, and local laws and regulations; and the agency’s organization, operations, and services.
Knowledge of automotive parts and inventory systems.
Skill in maintaining the County’s automotive fleet cost-effectively and efficiently; developing purchase specifications; and preparing and maintaining records and reports.
Valid driver’s license equivalent to a noncommercial class C Maryland driver’s license at appointment.
Applicants must submit proof of required license(s), certification(s), and education beyond high school with the application.
Applicants must fully document work experience, including dates and duties, and list dates of promotions and reclassifications where applicable.

Nice To Haves

Some positions may require a valid driver’s license equivalent to a commercial class B Maryland driver’s license and a current Medical Examiner’s Certificate under Federal Motor Carrier Safety Regulations; endorsements may be required and certain restrictions may be disqualifying.

Responsibilities

Plan, coordinate, and control administration of services provided by the Vehicle Operations and Maintenance Division.
Oversee vehicle operations and management of the County fleet.
Supervise staff and train the agency’s administrative staff.
Develop operational policies and procedures and provide technical guidance and training.
Prepare budgets, monitor operating costs, and recommend and monitor vehicle rental rates.
Maintain records and compile comprehensive reports for agency management.
Recommend vehicle life-cycle replacement.
Collaborate with buyers to develop vehicle specifications and purchase vehicles.
Monitor purchasing processes and delivery deadlines; oversee receipt of ordered vehicles and ensure they meet specifications.
Oversee vehicle titling and registration.
Assign and reassign fleet vehicles based on usage and life expectancy.
Schedule vehicle emissions testing in accordance with State guidelines.
Oversee the computerized fleet management system.
Review and audit internal and external billing activities.
Oversee automated fuel dispensing systems, monitor oil prices, and ensure efficient fuel pricing and availability for County operations.
Identify program goals and objectives, establish priorities, and evaluate resource utilization.
Conduct or assign ongoing analyses of division effectiveness, efficiency, management methods, policies, systems, procedures, and programs.
Serve as an agency liaison with other agencies, organizations, and groups.
Assist in the subrogation of third-party accident claims.
Provide advice and counsel to agency management.
Represent the agency at meetings.
Compose confidential, substantive correspondence for the department head’s signature.
Perform other related duties as required.