Vehicle and Equipment Maintenance Manager

Utah Valley University•Main Campus - Orem, UT

11d

About The Position

The Vehicle and Equipment Maintenance Manager leads Utah Valley University's vehicle and equipment maintenance operations and serves as the shop's primary working mechanic and technical expert. The role combines hands-on inspections, diagnostics, preventive maintenance, repairs, fabrication, and safety testing with supervision of shop personnel and management of shop operations, budget, workflow, inventory, tools, and resources. The manager oversees complex, specialized, urgent, and high-priority repairs to help maintain the safety, reliability, and operational readiness of the University's fleet and equipment. The position develops and administers preventive-maintenance programs; conducts required inspections and certifies facilities, generators, and aerial lifts; and submits required reports to appropriate State of Utah departments. It maintains detailed maintenance, repair, inspection, inventory, and compliance records and technical manuals. The manager also trains University personnel in safe equipment operation, works with campus departments to assess equipment needs and coordinate service, and recommends repairs, replacements, and safe operating practices. The role may perform other job-related duties as assigned.

Requirements

High school diploma or GED.
At least 4 years of directly related experience performing preventive maintenance, diagnostics, and repairs on vehicles, equipment, small engines, heavy equipment, or comparable mechanical systems.
Experience using hand tools, power tools, diagnostic equipment, and technical manuals to perform mechanical repairs and maintenance.
Experience providing work direction, training, or technical assistance to other employees, or demonstrated ability to lead daily work activities.
Experience monitoring expenditures, tracking purchase needs, or maintaining inventory for a maintenance, fleet, shop, construction, or similar function.
Ability to obtain University- or State-required certifications for generator inspections, aerial-lift inspections, emissions testing, or equipment operation within an established timeframe after hire.
Valid driver's license.
Knowledge of vehicle and equipment maintenance, diagnostics, repair, fabrication, and preventive-maintenance practices.
Knowledge of mechanical, electrical, hydraulic, engine, and safety systems used in vehicles and equipment.
Knowledge of manufacturer maintenance specifications, technical manuals, inspection requirements, and maintenance-record practices.
Knowledge of safe shop operations, equipment operation, and applicable workplace safety requirements.
Knowledge of managing a large-scale budget.
Skill in diagnosing and repairing vehicles, generators, aerial lifts, ground equipment, construction equipment, and related mechanical systems.
Skill in using diagnostic equipment, hand tools, power tools, shop equipment, testing instruments, and maintenance software or recordkeeping systems.
Skill in using CMMS systems, Microsoft Office Suite, and Adobe programs.
Skill in prioritizing multiple maintenance and repair assignments.
Skill in training employees and equipment operators in safe work and operating practices.
Skill in maintaining clear, accurate, and detailed maintenance and inspection documentation.
Ability to perform hands-on mechanic duties while managing shop operations and supervising personnel.
Ability to evaluate equipment condition, identify safety concerns, determine repair needs, and recommend appropriate action.
Ability to organize work, meet deadlines, and respond effectively to urgent equipment failures.
Ability to communicate technical information clearly with employees, University departments, vendors, and regulatory agencies.
Ability to safely operate vehicles, equipment, tools, and shop machinery required for the position.

Nice To Haves

Associate degree, technical certificate, formal apprenticeship, or equivalent advanced training in automotive technology, diesel technology, heavy-equipment technology, aviation maintenance, or a closely related field.
At least 6 years of progressively responsible experience diagnosing, maintaining, and repairing fleet vehicles, heavy equipment, grounds equipment, generators, aerial lifts, hydraulic systems, or similar equipment.
At least 2 years of experience as a lead mechanic, shop supervisor, fleet-maintenance coordinator, or working mechanic manager.
Experience managing a preventive-maintenance program, shop workflow, maintenance records, parts inventory, tools, vendors, and maintenance-related expenditures.
Experience conducting inspections, maintaining compliance documentation, and preparing reports for generators, aerial lifts, emissions, or similarly regulated equipment.
Experience performing auto body repair and painting.
Current relevant industry certifications, such as aerial-lift inspection, generator inspection, commercial driver's license, or other applicable credentials.
Airframe and Powerplant (A&P) certification.

Responsibilities

Serve as the primary working mechanic for the University mechanic shop.
Perform inspections, diagnostics, preventive maintenance, repairs, fabrication, and safety testing on University vehicles and equipment, including complex, specialized, urgent, and high-priority repairs.
Diagnose and troubleshoot mechanical, electrical, hydraulic, and engine-related issues; perform auto body repair and painting as needed; and operate heavy and light equipment in support of maintenance activities.
Maintain the operational readiness, safety, and reliability of the University fleet and equipment.
Manage and supervise mechanic shop operations, budget, and personnel.
Plan, prioritize, assign, and monitor work to complete maintenance and repairs safely, efficiently, and within established timelines.
Provide technical guidance, on-the-job training, performance feedback, and support to shop staff.
Ensure staffing, workflow, tools, parts, inventory, and other shop resources are available to meet operational needs.
Recommend and coordinate purchases of parts, supplies, tools, and equipment, and arrange outside repair services as needed.
Maintain inventory and ensure expenditures align with available budget resources.
Keep shop tools, equipment, and work areas in safe operating condition.
Develop, administer, and perform preventive-maintenance programs for University vehicles and equipment.
Conduct required inspections and certify facilities, generators, and aerial lifts; prepare and submit required reports to appropriate State of Utah departments.
Maintain accurate and detailed maintenance, repair, inspection, inventory, and compliance records, as well as a library of mechanical and technical manuals.
Train University personnel in proper start-up, operation, and safe use of vehicles and equipment.
Work with campus departments and colleges to assess equipment needs, explain repair requirements, coordinate service schedules, and recommend repairs, replacement, and safe operation.
Perform other job-related duties as assigned.