Variable Data Printer

First Systems and Resources, Inc•Charlottesville, VA

3d•$52,000 - $57,000•Onsite

About The Position

The Variable Data Printer evaluates job tickets from Account Managers for complexity, urgency, and variable data processing needs, routing work to outside contractors when necessary. The role aims to complete more than 80% of data processing in-house using BCC and/or JetLetter PSL. It is primarily responsible for variable data processing and the maintenance and operation of commercial laser printers, while cross-training on equipment and learning all aspects of post-print production. Precision and attention to detail are essential to ensure consistency between job tickets and finished products. In the near term, the position will assist the President in evaluating alternatives to BCC and lead the transition to new software. The role coordinates print production, processes address and mailing data in accordance with USPS guidelines, prepares variable output and proofs, and completes customer print jobs with quality checks and printer maintenance. It also supports post-print finishing and direct mail production as needed. This position requires in-person work in Charlottesville, Virginia; remote work is not available.

Requirements

Be eighteen years of age or older.
Be able to understand, implement, and respond to written and verbal communication in English.
Have experience with BCC and/or JetLetter PSL.
Have experience with Acrobat and/or Fiery PDF.

Nice To Haves

Familiarity with USPS mail classes and standards.
Familiarity with print finishing or lettershop equipment such as folders, cutters, tabbers, inserters, strappers, glue machines, commercial inkjet printers, or streamfeeders.
Prior quality assurance or quality control experience.

Responsibilities

Receive job tickets and evaluate urgency, special-order supply needs, and data processing requirements.
Check Xetex Xebra and shared drives for required data files.
Maintain a catalog of paper types, monitor stock, and order supplies as needed.
Route data processing work to outside contractors when needed, with a goal of outsourcing fewer than 20% of jobs.
Use Airtable to keep the Account Manager and Production Manager informed about expected mail volume and timelines.
Apply USPS Mailing Guidelines to customer data processing, including presort and palletized mail, to pursue cost-effective postage rates.
Use BCC to standardize and sort customer address data according to USPS specifications.
Use JetLetter PSL to design variable output.
Use Adobe Acrobat, Fiery, and other document processing applications to integrate address data with customer template files.
Use Ziflow to share file proofs with Account Managers and customers.
Generate MAIL.DAT files for mailing jobs and make them available in time for scheduled commercial mail receipt hours.
Perform required software updates and inform the President about software company notifications concerning functionality or availability changes.
Monitor the USPS Customer Gateway for data processing error notifications and the USPS Mailer Scorecard for improvement opportunities.
Complete recurring daily print jobs and print customer orders using approved job tickets.
Print proofs and obtain approval of color and appearance when requested by Account Managers.
Perform final quality assurance and quality control inspections to confirm finished products match job tickets before packaging.
Perform required printer calibration and preventative maintenance; request and monitor specialized maintenance according to printer leases.
Maintain the work area using recycling programs and cleaning protocols.
As backup or support, use folding, cutting, and binding machines to produce jobs according to job tickets.
As backup or support, operate direct mail production equipment such as inserting machines, postage meters, and commercial inkjet printers.
Assist the President in evaluating alternatives to BCC and lead the transition to new software.