Vanderbilt Pre-College Program Assistant (Summer 2027)
About The Position
The Program Assistant is a pivotal member of the Vanderbilt Pre-College summer office staff, managing tasks essential to program operations. The position supports the smooth day-to-day operation of residential life programming, academic and classroom requests, parent questions and concerns, and student needs. Specific assignments vary according to staff members’ strengths, schedules, and interests. Program Assistants provide a friendly and professional point of contact in the Pre-College office; direct calls; manage medication procedures; monitor supply and equipment inventory; and assist with check-in and check-out. They also serve as a mature presence for students and staff and work closely with one another and residential life staff to foster a safe, supportive community that prioritizes student wellbeing. This is a non-residential position. Program Assistants generally work 6–8-hour shifts, scheduled Sunday through Saturday in the morning, afternoon, or evening. Check-in/check-out days and weekend hours may include extended shifts. The standard weekday day shift is 7:00 a.m.–3:30 p.m.; the standard weekday night lead shift is 3:00 p.m.–11:00 p.m. Weekend hours vary, and dates are subject to change.
Requirements
- Bachelor’s degree, current graduate student status, or professional status.
- Exceptional maturity and character.
- Cultural sensitivity awareness and commitment to diversity, equity, and inclusion.
- Experience in an office or customer-service-intensive role.
- Experience communicating with parents or organizational stakeholders.
- Strong team-player ethic and sense of humor.
- Ability to communicate successfully and positively with individuals of all ages, experiences, and roles.
- Successful completion of Vanderbilt University criminal background check and online training for working with minors.
- Agreement to adhere to all duties outlined in staff materials before, during, and after the program.
- Ability to traverse distances of at least one mile, including stairs, with or without accommodation.
- Ability to lift and/or maneuver at least 40 lbs. with or without accommodation.
Responsibilities
- Serve as a friendly and professional point of contact in the Pre-College office and direct calls.
- Manage medication procedures.
- Monitor supply and equipment inventory.
- Assist with check-in and check-out procedures.
- Serve as a mature presence to Pre-College students and staff.
- Help create a safe and supportive residential community that prioritizes student wellbeing.
- Implement efficient operations and workflow strategies in a fast-paced, changing residential program.
- Maintain the Pre-College office as a hub for scheduling, record keeping, confidential documentation, and program logistics.
- Interact professionally with parents and families in person and over the phone.
- Facilitate effective communication between academic and residential life teams.
- Uphold and exemplify community values, regulations, and expectations.
- Adapt as needed to support engaging and safe student experiences.
- Assist with administrative duties and processes to support smooth operations.
- Adhere to PTY confidentiality policies and staff-material requirements before, during, and after the program.
- Perform other related duties as assigned.
Benefits
- Competitive compensation of $16.00 per hour.
- Meals included.
- Eligible for the returning PTY seasonal staff incentive.
- Eligible for the Master’s Degree/Educator or Counselor Certification incentive.
- Opportunity to make a difference by investing in the lives of gifted and high-achieving young scholars.
- Opportunity to work at Vanderbilt University and build a resume.
- Opportunity to join a team dedicated to developing talent in gifted students.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
