Utility Coordination, Utility Coordinator

Cobb, Fendley & Associates, Inc.•Sandy Springs, GA

2h•Hybrid

About The Position

CobbFendley is seeking an experienced Utility Coordinator for its Atlanta, Georgia office. The role leads and supports utility coordination on assigned projects, including mid-to-large or complex projects, and works with utility owners, agencies, stakeholders, and internal project teams to resolve utility issues and keep projects on schedule. The coordinator works independently with limited oversight and may guide junior staff. The position covers utility accommodation and relocation coordination, records and easement research, conflict analysis, schedules, plans, cost estimates, agreements, permits, billing, regulatory compliance, document control, quality assurance, and client communications. It also includes organizing coordination meetings, preparing weekly client reports, supporting the Project Manager, and traveling to offices and project sites as required. The position is full-time, generally 40 hours per week, with hours that may fluctuate based on department needs and may include overtime. The standard operating schedule is Monday through Friday, 7:30 AM to 4:30 PM CST, usually with a one-hour unpaid lunch. A hybrid schedule may be available after the department-established training period. Most work takes place in a professional office environment, with visits to client offices and outdoor project locations for observations.

Requirements

High school diploma or GED required.
Five or more years of utility coordination experience.
Knowledge of engineering and surveying foundations as they apply to utility coordination.
Familiarity with construction project phases, industry standards, quality management processes, and applicable local, state, and federal regulations.
Strong initiative, clear communication, time management, organization, documentation, and attention to detail.
Ability to manage multiple tasks, track progress, and solve problems efficiently while learning, thinking strategically, collaborating, and performing tasks accurately and reliably.
Ability to lead utility coordination tasks on mid-to-large or complex projects, execute assignments independently with limited oversight, exercise sound judgment in resolving utility-related issues, and provide guidance to junior staff when appropriate.
Regular use of personal protective equipment and hand and power tools; ability to meet the physical, cognitive, and environmental demands described for office and outdoor project work.
Ability to travel to offices and project sites as required.

Nice To Haves

Bachelor’s degree.
Tuition reimbursement and continuing education programs are offered as benefits; these are not qualifications.

Responsibilities

Lead and support utility accommodation coordination and oversight on assigned projects.
Identify utility contacts and maintain comprehensive project contact lists.
Prepare and transmit project notifications and documentation.
Request, review, and interpret utility records and as-built drawings.
Track utility submittals and maintain organized documentation.
Evaluate reimbursable and non-reimbursable utility adjustments.
Research easement documentation and proof of property interest; analyze it to support eligibility ratio calculations.
Assess elective improvements and determine betterment ratios.
Analyze as-builts and subsurface utility engineering data to support conflict analysis.
Interpret roadway plans to identify utility conflicts and proposed solutions.
Create and maintain detailed utility relocation schedules through completion.
Review utility plans and cost estimates for compliance and conflict resolution.
Assemble and submit utility agreement packages for subject-matter expert review.
Coordinate project design and right-of-way acquisition status with stakeholders.
Maintain records of correspondence, agreements, permits, and relocation plans.
Coordinate and conduct site visits and document findings.
Steer utility relocation efforts to maintain project schedules.
Assist utilities in securing construction permits from regulatory agencies.
Confirm utility-related activities comply with regulations, with support.
Secure and maintain utility relocation cost and compliance documentation.
Create and submit utility billing assemblies.
Use tools including Excel, Smartsheets, Microsoft Office, Bluebeam, Adobe, Bentley View Connect, and Google Earth.
Prepare documents required by 23 CFR Section 645 and submit deliverables in compliance with applicable federal, state, and local utility and right-of-way codes, regulations, and standards.
Follow document-control and CobbFendley QA/QC processes, understand and execute assigned project scope and fee, and follow corporate safety standards and guidelines.
Build relationships with utility owners and agencies; draft and file project correspondence and deliverables.
Organize and lead utility coordination meetings, including preparing agendas, taking minutes, and following up.
Prepare weekly client reports with progress updates, meeting minutes, action items, submittal logs, and schedule updates.
Communicate project and right-of-way impacts to utility owners and stakeholders, and follow escalation protocols as needed.
Participate in advanced internal and external utility coordination training and apply new knowledge to lead tasks and deliverables.
Provide guidance to less experienced coordinators.
Collaborate with internal and external project teams, proactively escalate concerns to supervisors, and support the Project Manager during meetings and presentations.
Travel to CobbFendley offices and project sites as required.

Benefits

401(k) matching and profit-sharing contributions
Employee Stock Ownership Plan (ESOP)
Health, vision, and dental insurance
Short-term and long-term disability insurance
Employer-funded and voluntary life insurance
Tuition reimbursement
Continuing education programs
Paid parental leave for FMLA-eligible employees: eight weeks for maternity cases and two weeks for paternity or adoption cases
Extended winter office closure from December 25 through January 1
New-hire onboarding and integration program
In-house training and collaborative development resources