Utilities Accounts Payable Specialist

AGPM LLC•Orlando, FL

20h

About The Position

This role focuses on managing utility accounts payable and invoice processing. The specialist will handle a high volume of utility invoices, ensuring accuracy, proper coding, and timely payments to avoid late fees and service interruptions. Responsibilities include maintaining vendor records, reconciling expenses, tracking account changes, and managing utility databases. The role also involves collecting and analyzing utility consumption data to generate usage and cost reports for management.

Requirements

Associate's degree in Accounts Payable, Accounting, Finance, Business Administration, or related field; equivalent experience considered.
2+ years’ Experience processing Utility Invoices and managing utility accounts.(Electric, Water/Sewer)
Hands-on experience with ENERGY STAR Portfolio Manager.
Strong Microsoft Excel skills, including formulas, sorting, filtering, and data analysis.
Excellent attention to detail and organizational skills.
Ability to manage multiple deadlines in a fast-paced environment.

Nice To Haves

Experience supporting commercial real estate or multifamily housing using Yardi Software
Knowledge of utility billing structures, starting and stopping services.
Experience with utility expense reconciliation and benchmarking programs.
Familiarity with Solar reporting, ESG initiatives, or energy management programs

Responsibilities

Process high-volume utility invoices, including electricity, water, sewer, gas, and waste services.
Verify invoice accuracy and ensure proper coding and allocation to the property, departments, and cost centers.
Research and resolve billing discrepancies.
Maintain utility vendor records and account information.
Ensure timely payment of utility invoices and avoid late fees or service interruptions.
Reconcile utility expenses and support month-end accounting activities.
Track utility account openings, closings, transfers, and service changes.
Maintain accurate utility account databases and property records.
Collect, validate, and organize utility consumption data from multiple sources.
Generate utility usage and cost reports for management review.