Accounts Payable Specialist

Aston Carter•Happy Valley, OR

11d•$30 - $32•Onsite

About The Position

This role focuses on coordinating and processing accounts payable activities in a high-volume environment. The Accounts Payable Specialist accurately enters and codes invoices, reconciles vendor statements, and ensures timely and accurate payments to vendors. The position requires strong attention to detail, effective communication across all levels of the organization, and the ability to support accounting operations within a construction and materials management context.

Requirements

5–10 years of accounts payable experience.
Strong accounts payable and invoice processing skills in a high-volume environment.
Demonstrated experience with purchase orders and three-way matching.
Proficiency in vendor statement reconciliation.
Heavy data entry experience, including processing 100–200 invoices per week.
Strong purchase order matching skills and attention to detail.
Effective verbal and written communication skills.
Proficiency with MS Office applications.
Ability to maintain confidentiality and follow S.O.X. and company requirements.

Nice To Haves

High school diploma or GED required; associate degree (AA) preferred.
Materials management experience, especially in a construction environment, highly preferred.
Construction accounting experience strongly preferred.
Experience with Concur expense reporting.
Experience with business license renewals (nice to have).
Power BI experience.
Spectrum V14 experience is a significant plus.
Experience working within a team-based accounting department.

Responsibilities

Coordinate and process accounts payable transactions in a timely and accurate manner.
Perform high-volume data entry of accounts payable, typically processing 100–200 invoices per week.
Process checks for vendors, including scheduling and preparing payments in line with company policies.
Match and receive invoices to purchase orders where applicable, using three-way matching procedures.
Reconcile processed work by verifying entries and resolving discrepancies.
Accurately charge expenses to accounts and cost centers by analyzing invoices and expense reports and recording appropriate entries.
Pay vendors by monitoring discount opportunities, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and related documentation.
Ensure credits are received for outstanding memos and issue stop payments as needed.
Analyze and accurately code invoices in accordance with accounting and company requirements.
Perform vendor statement reconciliation to ensure accounts are current and accurate.
Maintain files and records in compliance with S.O.X. and company requirements.
Protect the organization’s value by maintaining confidentiality of financial and vendor information.
Support other accounting tasks and projects as assigned.
Communicate effectively, both verbally and in writing, with team members and stakeholders at all levels of the organization.