University Events Coordinator

Abilene Christian University•Abilene, TX

About The Position

ACU is affiliated with the fellowship of the Church of Christ. This position requires the employee to be a professing Christian and to be willing to support the Christian mission of ACU. ‌ Responsible to the Associate VP for Advancement and Alumni Relations for the following: Basic Responsibilities (examples include) Hunter Welcome Center University Events Office Duties and Event Support VIP Program Home Football Tailgates Movies on the Hill Advancement Division Events Campus Partner Events Centralized Event Management Software Oversite Essential Duties include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals to perform the essential functions. Hunter Welcome Center: Plan, organize, design and help supervise events in HWC Assist University departments and personnel with planning and implementation of events, meetings and conferences in the HWC Provide assistance between the University and representatives of off-campus organization and groups who are planning events in HWC Responsible for set-up of non-catered events held in the HWC University Events Office Duties Supervise Student interns Maintain all venter insurance and contracts for University Events Provide support to additional events as needed in Moody and various campus locations VIP Program: Collaborate with president office, VP of Advancement and Associate VP for Advancement and Alumni Relations to invite guest to campus for engagement and speaking Opportunities Work with President’s office, VP of Advancement and Associate VP for Advancement and Alumni Relations to coordinate special alumni, donors and friends of ACU to be invited to campus for engagement and speaking opportunities Work to schedule with Provost and Deans for classroom opportunities Schedule with Chapel office as needed Coordinate with catering when needed Coordinate on campus experience and follow up Plan with athletics when needed Home Football Tailgates: (co-plan with AR/UR and possible Student Gameday Directors) Coordination with tent vendor Coordination with all social clubs and various student groups Coordination with athletics for Wildcat Walk and coordination with Big Purple for tailgate performance and march to stadium. Produce overall events production schedule to include WFF, Facilities Mgmt, ACUPD, etc. Movies on the Hill: Work with ACU Marketing for promotion Work with Athletics re: stadium reservations Produce overall event production schedule to include WFF, Facilities Mgmt. ACUPD, etc Advancement Division Events: Plan with full team 6-8 events each year Plan with full team Christmas Tree decoration in HWC Plan President Circle Events, grand openings and ground breakings with the Director of Donor Relations. Work with Alumni Relations on multiple events during the year. Campus Partner Events Assist with coordination and execution of Commencement, academic conferences, study abroad events, opening assembly, student life events, LYNAY, chapel and other events as needed, including producing the production schedules for needed events. Centralized Event Management Software Oversite Communication with building managers. Running point on event approval committee, as needed. Professional Development Requirements: Proficiency in MS Office Suite and Banner or the willingness and ability to learn Banner Interested in staying “current” through professional development in the alumni relations profession ACU does not unlawfully discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law. ACU is committed to maintaining a safe and secure campus environment and protecting the university's financial and physical assets. Therefore, Abilene Christian University conducts background checks on all candidates for employment in security sensitive positions. As a current employee, it will be determined if you need an additional background check upon your hire. Abilene Christian University is the premier university for the education of Christ-centered, global leaders, offering an exceptional education to about 6,700 students annually from 51 states and territories, and 42 nations. This private, comprehensive university, founded in 1906 in Abilene, Texas, offers 88 baccalaureate majors that include more than 175 areas of study, 77 areas of study in master’s degree and specialist programs, and five doctoral programs. It has been ranked as one of the top institutions in the nation for undergraduate research, undergraduate teaching, first-year experiences, service learning, study abroad and learning communities. ACU’s mission is to educate students for Christian service and leadership throughout the world. ACU Dallas, a branch campus in Addison, Texas, is the home of the university’s online undergraduate, graduate, and professional programs. Questions? Contact Human Resources at [email protected] or call 325-674-2359.

Requirements

Professional Bachelor’s degree required
Extensive customer service experience
Outstanding presentation and writing communication skills
Exceptional organizational skills
Understand the importance of building and maintaining relationships
Dependable
High initiative
Able to work well with a wide range of personalities
Positive attitude
Ability to work long hours
Strong leadership qualities
Outgoing and personable
Handle stress well
Proficiency in MS Office Suite and Banner or the willingness and ability to learn Banner
This position requires the employee to be a professing Christian and to be willing to support the Christian mission of ACU.

Nice To Haves

Interested in staying “current” through professional development in the alumni relations profession

Responsibilities

Plan, organize, design and help supervise events in HWC
Assist University departments and personnel with planning and implementation of events, meetings and conferences in the HWC
Provide assistance between the University and representatives of off-campus organization and groups who are planning events in HWC
Responsible for set-up of non-catered events held in the HWC
Supervise Student interns
Maintain all venter insurance and contracts for University Events
Provide support to additional events as needed in Moody and various campus locations
Collaborate with president office, VP of Advancement and Associate VP for Advancement and Alumni Relations to invite guest to campus for engagement and speaking Opportunities
Work with President’s office, VP of Advancement and Associate VP for Advancement and Alumni Relations to coordinate special alumni, donors and friends of ACU to be invited to campus for engagement and speaking opportunities
Work to schedule with Provost and Deans for classroom opportunities
Schedule with Chapel office as needed
Coordinate with catering when needed
Coordinate on campus experience and follow up
Plan with athletics when needed
Coordination with tent vendor
Coordination with all social clubs and various student groups
Coordination with athletics for Wildcat Walk and coordination with Big Purple for tailgate performance and march to stadium.
Produce overall events production schedule to include WFF, Facilities Mgmt, ACUPD, etc.
Work with ACU Marketing for promotion
Work with Athletics re: stadium reservations
Produce overall event production schedule to include WFF, Facilities Mgmt. ACUPD, etc
Plan with full team 6-8 events each year
Plan with full team Christmas Tree decoration in HWC
Plan President Circle Events, grand openings and ground breakings with the Director of Donor Relations.
Work with Alumni Relations on multiple events during the year.
Assist with coordination and execution of Commencement, academic conferences, study abroad events, opening assembly, student life events, LYNAY, chapel and other events as needed, including producing the production schedules for needed events.
Communication with building managers.
Running point on event approval committee, as needed.