Unit Secretary - Nights

Inova • Annandale, VA

4d • $18 - $30

About The Position

Inova Fairfax Hospital is seeking a full-time Unit Secretary for its Emergency Department. This is a night-shift position involving three 12-hour shifts (7:00 p.m. to 7:30 a.m.), with varying days and weekend and holiday work. The Unit Secretary performs clerical and reception duties to support efficient department operations and helps maintain confidential patient information. The role supports staff, patients, families, visitors, and physicians through record and chart maintenance, communication, patient-flow coordination, and other unit-specific administrative tasks. Additional duties may be assigned.

Requirements

• High school diploma or equivalent.
• Basic Life Support (BLS) certification if also working as a Clinical Tech.

Nice To Haves

• Healthcare experience.
• Bilingual in Spanish or another language.
• Efficiency in Microsoft Office.

Responsibilities

• Perform clerical and unit-specific tasks to support department operations, including copying and faxing records, maintaining physician and lab databases, managing forms and supplies, taking meeting minutes as requested, and preparing unit charges as appropriate.
• Create, maintain, and terminate patient charts in accordance with Medical Records guidelines, ensuring patient identification and record integrity; obtain and file test results, lab reports, and treatment information; update patient charts in GECE/IDX and move them to EDDIS; run and distribute EPIC reports as requested.
• Answer incoming calls, log outgoing calls, take accurate messages, and page program personnel, other departments, and physicians as needed.
• Assist with answering call bells and communicate patient needs to staff; escalate patient issues to the next care provider if response time exceeds five minutes or sooner when appropriate.
• Facilitate patient movement into and out of the unit; keep the Charge Nurse informed of admissions and transfers; coordinate with nurses, transport, and admission personnel; and schedule diagnostic tests and lab work as prescribed.
• Prepare charts for transfer or discharge, return old medical records, scan, fax, or send patient documents to Medical Records, maintain chart forms in the correct order, send thinned charts to the appropriate destination, and transcribe physicians’ orders accurately and promptly.
• Greet patients, families, and visitors; provide non-clinical information; monitor patient and visitor movement at the nursing station; and ensure the desk remains covered.
• Generate and maintain patient-care tools, including Kardex, MAR, treatment sheets, admission order forms, progress notes, and consult sheets; maintain accurate and current census and status boards, log books, and computer databases.
• Perform additional duties as assigned.

Benefits

• Medical, dental, and vision coverage.
• Team member wellness program.
• Inova matches the first 5% of eligible retirement contributions, starting on the first day.
• Up to $5,250 per year in education assistance and up to $10,000 in student loan assistance.
• Up to 25 mental health coaching or therapy sessions per person per year at no cost for team members, their spouses or partners, and their children.
• Paid time off.
• Paid parental leave.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED