Unit Secretary - Nights
About The Position
Inova Alexandria Hospital is seeking a Unit Secretary to support the Medical Surgical ICU. This is a full-time night-shift position working 12-hour shifts, 36 hours per week. Days vary, and the schedule includes every other weekend and holidays. The Unit Secretary performs clerical and unit-specific work to support department operations, maintains records and databases, and helps coordinate patient admissions, transfers, tests, and communication. The role also supports patient and visitor information needs while helping ensure prompt patient care and continuous coverage at the nursing station.
Requirements
- High school diploma or GED.
- Basic Life Support (BLS) certification if also working as a Clinical Technician.
Nice To Haves
- Healthcare experience.
- Previous EPIC experience.
Responsibilities
- Perform clerical and unit-specific tasks to support efficient department operations, including copying and faxing records and other information.
- Maintain and update physician and lab databases; manage forms and clerical supplies; and ensure medical supplies are maintained according to par levels.
- Attend staff and committee meetings and record minutes as requested.
- Prepare unit charges as appropriate for unit needs.
- Support the effective maintenance of confidential patient information.
- Create, maintain, and terminate patient charts in accordance with Medical Records guidelines, ensuring patient identification is present on all chart forms.
- Obtain and file test results, lab reports, and treatment information in charts.
- Update patient charts in GECE/IDX with discharge times and move them to EDDIS in a timely manner; run and distribute EPIC reports as requested by the leader.
- Assist with answering call bells and communicating specific patient needs to staff; triage and escalate patient issues to the next care provider if the response exceeds five minutes or sooner when appropriate.
- Facilitate patient movement into and out of the unit and keep the Charge Nurse informed of patients to be admitted or transferred.
- Coordinate admissions and transfers with nurses, patient transport, and admission personnel.
- Schedule diagnostic tests and lab work as prescribed by nursing and medical staff.
- Greet patients, families, and visitors entering the unit and provide non-clinical information, such as directions, patient room locations, and assigned nurse identification.
- Monitor patient and visitor movement at the nursing station and provide information that facilitates prompt patient care.
- Ensure the nursing station desk remains covered.
Benefits
- Medical, dental, and vision coverage.
- Team member wellness program.
- Retirement plan with Inova matching the first 5% of eligible contributions, starting on the first day.
- Education assistance of up to $5,250 per year.
- Student loan assistance of up to $10,000.
- Up to 25 mental health coaching or therapy sessions per person per year at no cost for team members, spouses or partners, and children.
- Paid time off.
- Paid parental leave.
- Flexible work schedules.
- Remote and hybrid career opportunities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
