Unit Secretary - Nights

Inova•Alexandria, VA

2d•$18 - $30•Onsite

About The Position

Inova Alexandria Hospital is hiring a full-time Unit Secretary for its Medical Specialty team. The position works 12-hour night shifts, with days varying, 36 hours per week, and four weekend shifts in each six-week schedule. Holiday work is included. The Unit Secretary provides clerical and unit-specific support, helps maintain accurate and confidential patient records, coordinates patient admissions, transfers, tests, and lab work, and supports communication among patients, visitors, and care staff.

Requirements

High school diploma or GED.
Basic Life Support (BLS) certification if also working as a Clinical Technician.

Nice To Haves

Healthcare experience.
Previous EPIC experience.

Responsibilities

Perform clerical and unit-specific activities that support efficient department operations, including copying and faxing records and other information.
Maintain and update physician and laboratory databases; maintain forms and clerical supplies; and ensure medical supplies are maintained according to par levels.
Attend staff and committee meetings and record minutes as requested.
Prepare unit charges as appropriate for unit needs.
Support the effective maintenance of confidential patient information.
Create, maintain, and terminate patient charts according to Medical Records guidelines, ensuring patient identification appears on all chart forms.
Obtain and file test results, lab reports, and treatment information in charts.
Update patient charts in GECE/IDX with discharge times and move them to EDDIS in a timely manner.
Run and distribute EPIC reports as requested by the leader.
Assist with answering call bells and communicating specific patient needs to staff; triage and escalate patient issues to the next care provider if the response time exceeds five minutes or sooner as appropriate.
Facilitate patient movement into and out of the unit and keep the Charge Nurse informed about patients to be admitted or transferred.
Coordinate admissions and transfers with nurses, patient transport, and admission personnel.
Schedule diagnostic tests and laboratory work as prescribed by nursing and medical staff.
Greet patients, families, and visitors entering the unit and provide non-clinical information, such as directions, patient room locations, and assigned nurse identification.
Monitor patient and visitor movements at the nursing station and provide information that facilitates prompt patient care.
Ensure the desk remains covered.

Benefits

Medical, dental, and vision coverage.
Team member wellness program.
Inova matches the first 5% of eligible retirement contributions, starting on the first day.
Education assistance of up to $5,250 per year.
Student loan assistance of up to $10,000.
Up to 25 mental health coaching or therapy sessions per person per year at no cost for team members, their spouses or partners, and their children.
Paid time off.
Paid parental leave.
Flexible work schedules.
Remote and hybrid career opportunities.