Unit Secretary - Full Time - Days

Community Health Systems Professional Services Corporation•Statesboro, GA

14h

About The Position

The Unit Secretary contributes to high-quality, patient-centered care by performing clerical tasks, serving as the unit receptionist, and assisting the patient care team while maintaining a clean, organized, and safe environment. The position requires availability to work four 10-hour shifts per week, from 5:30 a.m. to 4:00 p.m. The Unit Secretary enters orders, manages phones and patient records, schedules appointments, maintains electronic medical records and patient charts, and retrieves and distributes labs, consults, and reports. The role supports physicians with labs and patient lists, follows consult procedures, prioritizes STAT orders and urgent needs, greets and assists patients, and coordinates admissions, discharges, and transfers. The employee is expected to maintain regular and reliable attendance and comply with applicable policies and standards.

Requirements

0–2 years of receptionist or secretarial training required.
Basic knowledge of medical terminology.
Ability to learn new technologies for data entry, calendar management, and report creation.
Proficiency in Microsoft Office Suite and other office-related software.
Ability to maintain confidentiality and handle sensitive patient information in accordance with HIPAA regulations.
Strong attention to detail and accuracy.
Excellent written and verbal communication skills.
Ability to build strong relationships with nurses, physicians, core team members, facility leadership, and other core customers.
BCLS (Basic Life Support) certification obtained within 30 days of hire is required.

Nice To Haves

Completion of a Unit Secretary course or Medical Terminology course.

Responsibilities

Accurately enter orders into the computer system, ensuring minimal shortages.
Answer phones, manage patient records, schedule appointments, and ensure accurate documentation in the electronic medical records (EMR) system.
Maintain patient charts and ensure labs, consults, and reports are retrieved and distributed promptly.
Follow consult procedures accurately, ensure physicians are notified and patient names are listed correctly, and assist physicians with labs and patient lists.
Prioritize tasks effectively and handle STAT orders and urgent needs immediately, such as STAT x-rays and repairs.
Greet and assist patients, coordinate admissions, discharges, and transfers, and facilitate patient requests.
Perform other duties as assigned.
Maintain regular and reliable attendance.
Comply with all policies and standards.