Unit Secretary - Days
About The Position
Inova Fairfax Hospital is hiring a full-time Unit Secretary for the Psychiatry Observation team. The position is Monday through Friday, with day shifts from 8:00 a.m. to 4:30 p.m. The Unit Secretary performs clerical and unit-specific work to support department operations, maintains patient records and unit databases and supplies, assists with patient movement and scheduling, and provides non-clinical information to patients, families, visitors, staff, and physicians. The role also supports timely communication of patient needs and coordination among nursing, transport, and admissions personnel.
Requirements
- High school diploma or GED.
- Basic Life Support (BLS) certification if also working as a Clinical Technician.
Nice To Haves
- Healthcare experience.
- Previous EPIC experience.
- Administrative experience.
- Experience interacting with psychiatric patients.
Responsibilities
- Perform clerical and unit-specific activities to support efficient department operations, including copying and faxing records and other information.
- Maintain and update physician and lab databases; maintain forms and clerical supplies; and ensure medical supplies are maintained according to par levels.
- Attend staff and committee meetings and record minutes as requested; prepare unit charges as appropriate for unit needs.
- Support the effective maintenance of confidential patient information; create, maintain, and terminate patient charts in compliance with Medical Records guidelines; and ensure patient identification is present on chart forms.
- Obtain and file test results, lab reports, and treatment information in charts; update patient charts in GECE/IDX with discharge times and move them to EDDIS promptly; run and distribute EPIC reports as requested by the leader.
- Assist in answering call bells and communicating specific patient needs to staff; triage and escalate patient issues to the next care provider if response time exceeds five minutes, or sooner when appropriate.
- Facilitate patient movement into and out of the unit and keep the Charge Nurse informed about patients to be admitted or transferred.
- Coordinate admissions and transfers with nurses, patient transport, and admission personnel; schedule diagnostic tests and lab work as prescribed by nursing and medical staff.
- Greet patients, families, and visitors entering the unit and provide non-clinical information such as directions, patient room locations, and assigned nurse identification.
- Monitor patient and visitor movements at the nursing station and provide information to facilitate prompt patient care; ensure the desk remains covered.
Benefits
- Medical, dental, and vision coverage.
- Team member wellness program.
- Inova matches the first 5% of eligible retirement contributions, starting on the first day.
- Up to $5,250 per year in education assistance.
- Up to $10,000 in student loan assistance.
- Up to 25 mental health coaching or therapy sessions per person per year at no cost for team members, their spouses or partners, and their children.
- Paid time off.
- Paid parental leave.
- Flexible work schedules.
- Remote and hybrid career opportunities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
