Unit Secretary - FT Evenings (PCCU VBMC)

Northwell Health • Poughkeepsie, NY

3d

About The Position

Under the direct supervision of a registered nurse, the Unit Secretary performs clerical functions and non-professional services needed to maintain efficient and effective operations of the nursing unit or department. The role follows the philosophy, goals, policies, and procedures of the nursing department and hospital administration. This position is in the Post Cardiac Care Unit (PCCU) at Vassar Brothers Medical Center.

Requirements

• High school diploma or equivalent experience.
• Basic understanding of office equipment.
• General knowledge of simple medical procedures or terminology.

Responsibilities

• Coordinate preparation and maintenance of patient records to ensure accuracy and completeness, including assembling admission and patient records and printing labels and ID bands.
• Process and maintain electronic medical records accurately and completely, entering and updating patient information.
• Prepare patient records for discharge or transfer, including copying paperwork, breaking down charts, and contacting appropriate departments such as the discharge concierge.
• Communicate accurately, promptly, and professionally by phone; take messages; communicate with patients and physicians; and make post-discharge follow-up appointments.
• Support efficient patient flow using electronic capacity and bed management systems, and keep clinical attributes in capacity management current and accurate.
• Organize and prioritize work to complete responsibilities within the assigned shift; update the patient assignment board daily and as changes occur; initiate or update the census sheet; and keep the work area and nurses’ station neat and orderly.
• Float to other units to provide assistance as needed and accept additional assignments requested to support department efficiency.
• Stay current with clerical practices, programs, and procedures used by the department, and attend mandatory in-services.
• Assist with chart audits, maintain informational bulletin boards, order and maintain unit supplies cost-effectively, and perform other non-clinical activities under leadership guidance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED