Unit Secretary - FT Evenings (PCCU VBMC)

Vassar Brothers Medical Center • Poughkeepsie, NY

56d

About The Position

Under the direct supervision of a registered nurse, the Unit Secretary performs clerical functions and non-professional services needed to maintain efficient and effective nursing unit or department operations, consistent with the nursing department and hospital administration’s philosophy, goals, policies, and procedures. The position is in the Post Cardiac Care Unit at Vassar Brothers Medical Center.

The role supports patient record preparation and maintenance, electronic medical record updates, discharge and transfer processing, communication, and patient flow. It also includes organizing and prioritizing work during the assigned shift, keeping unit records and work areas current and orderly, assisting other units as needed, attending required in-services, and helping with other non-clinical unit activities under leadership guidance.

Requirements

• High school diploma or equivalent experience.
• Basic understanding of office equipment.
• General knowledge of simple medical procedures or terminology.

Responsibilities

• Coordinate preparation and maintenance of patient records to ensure accuracy and completeness, including assembling admission and patient records and printing labels and identification bands.
• Process and maintain electronic medical records accurately and completely, and enter and update patient information.
• Prepare patient records for discharge or transfer, including copying paperwork, breaking down charts, and contacting appropriate departments, including the discharge concierge.
• Communicate accurately, promptly, and professionally by phone; take messages; speak with patients and physicians; and make post-discharge follow-up appointments.
• Support efficient patient flow using electronic capacity and bed management systems, and keep clinical attributes in capacity management current and accurate.
• Organize and prioritize work to complete responsibilities during the assigned shift; update the patient assignment board and census sheet as needed; and maintain a neat and orderly work area and nurses’ station.
• Float to other units and accept additional assignments as needed to support departmental efficiency.
• Stay current in departmental clerical practices, programs, and procedures, and attend mandatory in-services.
• Assist with chart audits, maintain informational bulletin boards, order and maintain unit supplies cost-effectively, and perform other non-clinical activities under leadership guidance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED