UniServ Admin Coordinator - 3 Rivers & Comm College (Eugene, OR)

Oregon Education Association • Eugene, OR

9d • Hybrid

About The Position

The UniServ Administrative Coordinator provides complex administrative support to assigned UniServ Directors and the councils and locals they serve. The role supports membership processes, bargaining and political action, member and local-leader communications, events, and activities related to groups such as the Mediation Network. The position is expected to work with relative independence, use initiative and sound judgment, and support the Oregon Education Association’s mission and its commitment to a diverse, equitable, and inclusive workplace.

The position plans and manages administrative workflows, analyzes and updates membership data, prepares and distributes materials, coordinates events, assists members and local leaders, supports bargaining and political action, and maintains field-office operations and records. It may also provide backup to other UniServ Administrative Coordinators and perform other duties as assigned. The position is full-time at 37.5 hours per week. The starting salary range is $54,371–$69,393, depending on relevant experience; the full range is $54,371–$84,348, with step advancement based on the collective bargaining agreement. The posting names Eugene, Oregon in the position heading, while its work-environment section says the position is based at the OEA office in Salem, Oregon.

Requirements

• High school diploma or equivalent, including high school commercial courses or post-high-school business curriculum.
• Two to four years of experience in project coordination, event planning, and complex administrative support.
• Proficiency in Microsoft 365, including Excel, Word, and Teams.
• Experience using VLOOKUP and/or XLOOKUP and pivot tables to filter and sort large amounts of electronic data.
• Proficient computer skills, online research skills, and experience working with databases; ability to learn new programs and computer systems.
• Comfort using Adobe Pro and Adobe Sign.
• Strong ability to balance multiple priorities, communicate conflicts and limitations, and advise on possible solutions.
• Excellent attention to detail and accuracy.
• Professional, collaborative approach toward members and staff; ability to work independently and as part of a team.
• Ability to handle sensitive and confidential information and consistently meet deadlines.
• Ability to type at least 55 words per minute and use common office equipment.
• Ability to communicate verbally, visually, and in writing; competency in grammar, punctuation, and editing.
• Ability to stand, sit, and bend for routine office functions and lift 10–20 pounds, occasionally up to 50 pounds.
• Reliable transportation; the posting states that a successful candidate will have access to it.

Nice To Haves

• College degree or certificate in business administration, accounting, data coordination, social sciences, or a related field.
• Experience using a Salesforce-based CRM.
• Nonprofit and/or union experience.

Responsibilities

• Support and advance OEA’s mission, vision, and values; build relationships with stakeholders and act as a public-facing representative in the UniServ region.
• Plan, implement, and manage administrative activities and workflow while balancing competing tasks and responsibilities.
• Provide feedback on OEA initiatives and/or represent Associate Staff on OEA committees.
• Research questions by finding relevant data and preparing reports on findings.
• Use OEA or Council credit cards for appropriate expenditures and reconcile receipts promptly.
• Provide backup to other UniServ Administrative Coordinators when available or assigned.
• Coordinate membership processes with the Controller & Membership Director and Membership Specialists, including processing applications and resolving form discrepancies.
• Create and maintain membership drop-request cases, provide instructions, and answer member questions.
• Analyze House Bill 2016, payroll, and HR reports; identify relevant changes and alert stakeholders when data is incomplete or insufficient.
• Update membership records using technical processes, which may include uploads; report or document issues and desired updates to national data systems as needed.
• Order, assemble, and distribute promotional membership materials; provide feedback on materials suited to local needs.
• Request membership role updates from local leaders and integrate the information into NEA360.
• Answer questions from members and local leaders, provide resources, and respond to members in crisis by connecting them with appropriate support.
• Coordinate with Legal and Advocacy & Affiliate Services teams on LDP and cadre documents, deadlines, and submissions.
• Organize logistics for council meetings, conferences, and workshops, including notifications, registration, venues, lodging, meals, materials, and technical support as needed.
• Prepare and distribute membership reports for orientations, engagement, recruitment, and other purposes.
• Provide complex administrative support to UniServ Directors during bargaining, including employment research, data analysis, bargaining materials, records of proposals and settlements, and updates to the OEA Bargaining Coordinator.
• Assist as needed with costing proposals, researching past practices, preparing final contract documents, organizing voting meetings, and coordinating strike-related logistics.
• Coordinate meetings and materials for local PAC candidate endorsements when applicable, and participate in phone banking when requested.
• Support assigned member groups, including the Mediation Network, with event logistics, documents, membership reports, membership-status verification, and coordination with OEA Finance on expense reviews.
• Manage field-office space, coordinate shared-space scheduling, report maintenance needs, obtain service estimates, coordinate vendor work, and communicate with facilities management.
• Maintain office security codes and provide building fobs and keys as needed; order supplies and maintain field-office and electronic document-management systems.

Benefits

• Fully paid medical, dental, and vision benefits for the employee and qualified dependents.
• Significant paid time off and holidays.
• Employer contribution to a 401(k) upon meeting eligibility requirements.
• Pension after meeting the five-year vesting requirements.
• Additional benefits are mentioned but not specified.
• Remote work may be offered for hours worked outside the incumbent’s typical shift where feasible for the work.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED