Unique Asset Administrator II

UMB Bank • Overland Park, KS

7d

About The Position

The Unique Asset Administrator II delivers unique asset administration services to Private Wealth Management clients, with a primary focus on lower-volume and/or lower-risk tasks and less-complex responsibilities. The position manages accounts in accordance with client experience expectations, governing instruments, fiduciary laws, and bank policies and procedures. It manages unique assets held in Private Wealth accounts, including real estate, oil and gas, closely held assets, life insurance, and other miscellaneous assets. The role requires some travel to the local office, local properties, and the Kansas City office. Candidates must reside in or near Albuquerque, New Mexico, or Phoenix/Scottsdale, Arizona.

The administrator works collaboratively with Senior Associates to resolve complex administrative issues and escalations. Responsibilities include acquiring, disposing of, and managing assets and properties; coordinating inspections and valuations; negotiating leases and other agreements; overseeing maintenance, renovations, repairs, insurance, taxes, and vendor relationships; implementing strategic business plans; and maintaining timely, accurate account administration, reporting, and compliance. The role also communicates with clients and a range of colleagues and service providers, identifies value-added services, and participates in the National Trust Real Estate Association.

The position was posted on October 29, 2026. The application deadline is 45 days from the posting date unless the role is filled earlier. Compensation is listed as $67,869–$99,836; actual compensation may vary based on location, experience, and other job-related factors.

Requirements

• Bachelor’s degree in a relevant field, or a combination of education and experience that provides an equivalent background.
• At least 3 years of applicable experience within Financial Services.
• Ability to balance a client-experience mindset with management and control of business risks.
• Proven analytical, mathematical, and problem-solving skills.
• Customer-focused approach and strong client relationship management skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and SharePoint.
• Must reside in or near Albuquerque, NM, or Phoenix/Scottsdale, AZ.

Nice To Haves

• Wealth Management experience.
• Knowledge of real estate, property management, or asset valuation.
• Real estate property management experience.
• Property and casualty insurance experience.
• Professional real estate designation.
• Knowledge of fiduciary responsibilities.
• Proficiency in UMB custody and clearing platforms such as SEI and Fidelity Wealthscape.
• Proficiency in Salesforce CRM software.
• Proficiency in Workday, Peoplesoft, Archer, Skillport, and Hyperion.

Responsibilities

• Manage accounts with a focus on client experience, governing instruments, fiduciary laws, and bank policies and procedures.
• Work collaboratively with Senior Associates to resolve complex administrative issues and escalations.
• Manage unique assets held in Private Wealth accounts, including real estate, oil and gas, closely held assets, life insurance, and other miscellaneous assets.
• Inspect assets, ensure periodic valuations, and maintain properties cost-effectively through appropriate vendors.
• Acquire and dispose of unique assets, including negotiating leases, managing renovations, maintenance and repairs, arranging periodic appraisals and inspections, and delivering portfolio and asset reporting.
• Implement strategic business plans for assets and portfolios as necessary.
• Leverage and liaise with third-party vendors for insurance, farm and ranch, oil and gas management, and real estate processing.
• Review monthly financial reports from third-party fee managers.
• Communicate tasks and expectations to colleagues, co-fiduciaries, clients, attorneys, brokers, contractors, third-party managers, and other service providers.
• Help identify value-added services that Personal Trust and Custody can provide.
• Ensure timely completion of required Administrative Compliance reviews.
• Ensure accurate processing of account and maintenance activities, resolve operational problems, and process reports.
• Review activities within the job scope for sufficient controls to prevent errors, fraud, and omissions.
• Manage assigned properties using established policies and procedures; facilitate asset setup and removal; maintain appropriate insurance coverage through the Bank’s blanket program or external policies; facilitate insurance claims and taxation matters and payments; and ensure assets are reviewed according to Bank policies and procedures.
• Buy, sell, and lease properties directly or with assistance from a real estate agent, including negotiating listing agreements, purchase and sale contracts, leases, and other agreements.
• Prepare annual property reviews, analyze tax-assessed values, coordinate triennial valuations, and perform or arrange initial and annual property inspections.
• Coordinate timely payment of maintenance, insurance, and property tax bills.
• Participate in the National Trust Real Estate Association.
• Perform other duties as assigned.

Benefits

• Paid time off.
• 401(k) matching program.
• Annual incentive pay.
• Paid holidays.
• Company-sponsored medical, dental, vision, and other insurance coverage.
• Health savings, flexible spending, and dependent care accounts.
• Adoption assistance.
• Employee assistance program.
• Fitness reimbursement.
• Tuition reimbursement.
• Associate wellbeing program.
• Associate emergency fund.
• Associate banking benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level