Asset Management Program Administrator

California Water Group•San Jose, CA

About The Position

This is a journey-level position in the Asset Management Program Administrator classification series. The administrator completes assignments with limited supervision, proceeds on their own initiative within established policies and procedures, and formulates conclusions and recommendations based on data analysis. The role provides asset program administration through Cal Water information systems, supporting inventory, procurement, scheduling, coordination, execution, documentation, and reporting. The position can be located in Bakersfield, Chico, San Jose, or Torrance, California.

Requirements

High school diploma or GED equivalent.
Proficiency in all job-related software and hardware.
Ability to plan, prioritize, and document work properly.
Technical knowledge and ability to complete job assignments and train newer technicians.
Valid California Driver License.
Ability to research, interpret, and analyze information and problems, evaluate alternatives, identify trends, and develop sound conclusions and recommendations.
Ability to execute tasks according to established procedures and accurately input and process data.
Proficiency with Powerplan, PeopleSoft, Bonfire, AVETTA, MS Project Online, and Smartsheet.
Proficiency with Maximo, GIS, and business intelligence (BI) systems.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Visio, and SharePoint.
Journey-level knowledge of general project delivery and management.
Basic knowledge of water or wastewater systems and assets, company operations and facilities, and company standards and procedures related to the job.
Ability to understand and write policies, procedures, and instructions.
Ability to manage multiple tasks with competing deadlines and perform varied duties accurately and quickly under time-sensitive deadlines.
Strong verbal and written communication, troubleshooting, problem-solving, time-management, and organizational skills.
Demonstrated excellence in customer service practices and telephone communication etiquette.
Ability to maintain effective working relationships and use sound judgment to prioritize assignments by urgency and sensitivity.

Responsibilities

Administer asset programs using Cal Water information systems for inventory, procurement, scheduling, coordination, execution, documentation, and reporting.
Administer inspection programs, including consultant coordination, scheduling, completion tracking, documentation collection, and status reporting.
Update asset inventories and coordinate field activity schedules with Operations Superintendents.
Run reports to monitor project and program execution, and record maintenance and inspection results in Cal Water information systems.
Process advanced equipment, material, goods, and services procurement tasks, including purchase requisitions and change orders in PeopleSoft.
Support bidding events using Bonfire software, maintain vendor records and databases, assess vendor status, and support vendor onboarding.
Forecast procurement needs and report on bidding-event contracts and bond workflow through requisition development and purchase order issuance.
Carry out direct purchase activities for routine services, equipment, and materials, and track procurement support requests and team service levels.
Prepare standard and ad-hoc reports for internal and external stakeholders and execute accounting processes in PeopleSoft, including invoices and receipts.
Develop the monthly Construction Phase Cost and Schedule Risk Report (CPCSR).
Log, track, and report lessons learned; support the development, documentation, and implementation of construction-phase processes and procedures.
Collect data and produce key performance indicator reporting; maintain data quality, completeness, and consistency in asset management systems.
Collect end-of-project performance feedback through Project 360 and generate related reports.
Log preliminary and stop notices for mechanics lien risk management.
Run reports to support as-built submittal and recording, and timely project and program closeout.
Support capital planning through data collection, estimate tracking, project candidate administration, and reporting.
Participate in developing long-range vision, mission, and strategic planning processes for Asset Management.