Asset Management Program Administrator

California Water Service Group•Torrance, CA

3d•$48 - $58

About The Position

This is a journey-level position in the Asset Management Program Administrator classification series. The administrator completes assignments with limited supervision, taking initiative within the policies, practices, and procedures prescribed by the immediate supervisor. The role analyzes data and develops conclusions and recommendations. The position can be located in Bakersfield, Chico, San Jose, or Torrance, California. The position administers asset management programs and inspection activities using Cal Water information systems, including inventory, procurement, scheduling, coordination, execution, documentation, and reporting. It supports procurement, project and program execution, accounting, construction-phase reporting, data quality, closeout, and capital planning. The administrator also participates in long-range vision, mission, and strategic planning processes for Asset Management.

Requirements

High school diploma or General Education Development (GED) equivalent.
Proficiency in all job-related software and hardware.
Ability to plan, prioritize, and document work properly.
Technical knowledge and ability to complete job assignments and train newer technicians.
Valid California Driver License.
Ability to research, interpret, and analyze information and problems, evaluate alternatives, identify trends, and derive sound conclusions and recommendations.
Ability to execute tasks according to established procedures and accurately input and process data.
Proficiency with Powerplan, PeopleSoft, Bonfire, AVETTA, MS Project Online, and Smartsheet.
Proficiency with Maximo, GIS, and BI systems.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Visio, and SharePoint.
Journey-level knowledge of general project delivery and management.
Basic knowledge of water or wastewater systems and assets.
Basic knowledge of company operations and facilities.
Knowledge of company standards and procedures related to job functions.
Ability to understand and write policies, procedures, and instructions.
Strong organization and ability to manage multiple tasks with competing deadlines.
Strong verbal and written communication skills.
Ability to perform a wide variety of duties accurately and quickly under time-sensitive deadlines.
Demonstrated troubleshooting and problem-solving skills.
Demonstrated time-management and organizational skills.
Demonstrated excellence in customer service practices and telephone communication etiquette.
Ability to communicate and maintain effective working relationships with people contacted in the course of work.
Good judgment in prioritizing assignments and working according to urgency and sensitivity.

Responsibilities

Provide asset program administration using Cal Water information systems for inventory, procurement, scheduling, coordination, execution, documentation, and reporting.
Administer inspection programs by coordinating consultants, scheduling inspections, tracking completion, collecting documentation, and reporting status.
Update asset inventories and record maintenance and inspection results in Cal Water information systems.
Coordinate scheduling of field activities with Operations Superintendents.
Run reports to monitor project and program execution.
Execute advanced procurement tasks for equipment, materials, goods, and services, including processing purchase requisitions and change orders in PeopleSoft.
Support bidding events using Bonfire software.
Maintain vendor records and databases; assess vendor status and support onboarding.
Forecast procurement needs and report on vendor-pool readiness.
Track bidding-event contracts and bond workflows through purchase requisition development and purchase order issuance.
Support direct purchases of routine services, equipment, and materials.
Track procurement support requests and report on team service levels and performance.
Prepare standard and ad hoc reports for internal and external stakeholders.
Execute accounting processes in PeopleSoft, including invoices and receipts.
Develop the monthly Construction Phase Cost and Schedule Risk Report (CPCSR).
Log, track, and report lessons learned.
Support development, documentation, and implementation of construction-phase processes and procedures.
Collect data and prepare key performance indicator (KPI) reports.
Maintain and monitor the quality, completeness, and consistency of data in asset management information systems.
Collect end-of-project performance feedback through Project 360 and generate reports.
Log preliminary and stop notices associated with mechanics lien risk management.
Report on as-built submittal and recording, and timely project and program closure to support closeout activities.
Support capital planning through data collection, estimate tracking, project candidate administration, and reporting.
Participate in development of long-range vision, mission, and strategic planning processes for Asset Management.